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Agenda for the regular meeting on April 3, 2017

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30-mars-2017 AGENDA FOR THE REGULAR MEETING
OF THE MUNICIPAL COUNCIL OF THE TOWNSHIP OF POTTON
MONDAY, APRIL 3RD 2017

1. OPENING OF MEETING AND ATTENDANCE
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM MARCH 2017
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Authorization for the event « la Coupe des Amériques »;
5.1.2        Remuneration of the Director General – Secretary Treasurer

5.2 FINANCES
5.2.1 Appropriation from surplus pour the Coeurs villageois plan of action;
5.2.2 Authorization to pay an invoice from JP Cadrin et associés for the cadastral renovation;
5.2.3 2016 accountability report for the transfer of the provincial roads by the Quebec Ministry 
               of Transport to the Municipality in 1993 as part of the assistance program for local road networks;

5.3 PERSONNEL 
5.3.1 Hiring of a supervisor for the 2017 summer programs; 
5.3.2 Hiring of attendants for the municipal wharf in Vale Perkins;
5.3.3 Hiring of attendants for the upkeep of parks and public spaces;
5.3.4 Hiring of a Tourism Development and Communication Agent;

5.4 MATERIAL, EQUIPMENT & SUPPLIES

5.5 PROPERTIES AND RENTED SPACES

5.6 PUBLIC SAFETY
5.6.1 Filing of the monthly report from the administrative director of the Fire Safety and Civil service department;
5.6.2 Decision not to renew the inter municipal prevention agreement with the city of Magog;

5.7 TRANSPORTATION AND ROADS
5.7.1 Filing of the monthly report from the Head of public works and road Inspection;
5.7.2 Approval of the list of hourly rates for public works; 
5.7.3 Awarding of the calcium contract;
5.7.4 Awarding of the contract for crushed aggregate;

5.8 PUBLIC HYGIENE
5.8.1 Filing of the monthly report from the Head of the Hygiene and Environmental services;
5.8.2 Nomination of lake patrollers as municipal inspectors;
5.8.3 Awareness and characterization project for shore lines;
5.8.4 Nomination of wharf attendants in accordance with bylaw 2014-428 concerning nuisances 
                and the prevention of infestations of zebra mussels and other exotic invasive species;

5.9 HEALTH AND WELL BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Filing of the monthly report from the Town Planner and head of the Inspection department;
5.10.2 Exceptional and one time authorization for an event on a private property at 43 Pipeline road, zone RU-1;

5.11 LEISURE AND CULTURE
5.11.1 Filing of the monthly report from the Head Organizer of community and leisure activities;
5.11.2 Authorization of expenditure for the Potton volunteer party;

6. NOTICE OF MOTION

7. ADOPTION OF BYLAWS
8. BUDGETARY MONITORING AND ACCOUNTABILITY 
8.1 Filing and approval of the list of payments made during the month including payments made with 
        the corporate Desjardins VISA credit card;
8.2 Filing and approval of the list of payments incurred but not paid during the month (accounts payable);
8.3 Report of the expenditures authorized by the Director General Secretary Treasurer and by department 
        Heads, in accordance with the delegation of expense authorization decreed by bylaw 2016-433;

9. ANY OTHER BUSINESS
10. SECOND QUESTION PERIOD
11. CLOSING OF MEETING


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