Municipality

Municipal Affairs

Council

The Municipal Council is composed of the mayor and of six (6) councillors :

Mayor:

Mr. Louis Pierre Veillon: maire@potton.ca 450-292-3313 or 819-239-1107

Councillors:

Mr André Ducharme, #1: 450-292-5012
Mrs Diane Rypinski Marcoux, #2: 450-292-5817
Mr Michel Daigneault, #3: micheldaigneault44@gmail.com
Mrs Edith Smeesters, #4: edithsmeesters@gmail.com
Mr Pierre Pouliot, #5: 450-292-3611
Mr Michael Laplume, #6: miclaplume@gmail.com

Strategic plan adopted by the council

The Council recently adopted a “Strategic Plan for Potton 2014-2017” (available in French only)

Fields of competence for 2014

The mayor has a part and a say in all fields of competence of the Municipality. He is responsible for the supervision of all affairs and projects. He sits as the Municipality’s representative at the MRC level and is involved in certain regional committees. The mayor also has certain decisional powers stated in the municipal Code which he may exercise outside Council meetings.

Councillors’ principal responsibilities consist in attending Council meetings in order to represent the interest of citizens and in order to participate in the decision making process. Councillors have a power to decide only during Council meetings, by attending. During such sessions, Councillors are obligated to vote on each proposal unless they declare that they cannot because of a conflict of interest. Councillors can be nominated to sit on commissions and committees created by the Council. They can be made in charge of certain matters where research and reflextion are required in order to facilitate the decision making process. However, recommendations from these commissions and committees must invariably be submitted to Council for a decision to be taken.

As is the case every year, the assignment of responsibilities among the members of Council is done in January. Each Councillor has been named to a specific area of activity as the representative of the Municipal Council.

For 2017:

  • Agriculture and Forestry : André Ducharme
  • Arts, Culture and Heritage : Diane Marcoux Rypinski
  • Public Security (civil and fire prevention) : Michel Daigneault
  • Communications : Edith Smeesters
  • Economic Development : Michael Laplume
  • Durable development (environment, economy and social life) : Edith Smeesters
  • Green Mountains Natural Reserve : Louis Pierre Veillon
  • Household waste and recyclables : Edith Smeesters and Michel Daigneault
  • Missisquoi North development : Edith Smeesters
  • Personnel : Louis Pierre Veillon, Pierre Pouliot and Diane Marcoux Rypinski
  • Road and hygiene infrastructures : Michel Daigneault
  • Recreation, youth parks and green spaces : Pierre Pouliot
  • Taxes and Finances : Louis Pierre Veillon, Michel Daigneault and Pierre Pouliot
  • Urban Planning and Inspection : Michel Daigneault and Diane Rypinski Marcoux
Code of ethics for council members

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty
Council meetings

Conduct during council meetings – Reminder from the mamot

Sometimes, the council meetings can be tumultuous because of the intervention of certain citizens. It is important to remember that the municipal council (elected) represents the population and it makes the decisions. Citizens have the right to attend council meetings to be informed of the decisions and guidelines adopted by council and to ask questions, but they may not argue. It should also be noted that Council sits in front of the public and that it is not a public meeting where all may intervene at any time.

To improve the climate, here are a few recommendations that were made by the MAMOT to elected officials in a specific municipality.

Council meetings are public, however they are not a public forum.

The municipal council represents the population and takes the decisions.

The council meetings are not public meetings where citizens can actively participate. They may ask questions, during the question periods, but this is not an argumentative period.

The person presiding over the meeting or any other member of council may choose not to respond immediately if he does not have the required information. If the ques-tion requires research or further consultation, the response may be provided at a later meeting.

The working sessions (caucus) are very important for the comprehension of the issues and to be able to discuss them before the public council meetings. However, decisions are made at the public meeting and not during the caucus.

According to the principle of municipal democracy, it is the elected representatives who make decisions. If a citizen wants to participate in the decision making or if they are not sat-isfied with the administration of the municipality, they have the opportunity to become a candidate in the next elections.

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address:

www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

In Potton, the regular meetings of Council are held the first Monday of each month at 7 pm with certain exceptions when a holiday falls on a Monday. These meetings are held at the Town Hall located at 2, Rue Vale Perkins, Mansonville (second floor, great hall of the Council). The work meeting of Council held prior to the regular meeting is no longer public (see below, work sessions).

The Council may, as needed, hold special meetings on different days or times. The meetings are convened and signified in compliance with the legal requirements. They are also announced via a “Public Notice”, although this is not required by law. On average, the Potton Council holds four special meetings per year.

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Minutes

2017
2016
2015
2014
2013

Elections

The following forms are related to the elections in november 2017

(if you are domiciled in potton I.E. Permanent resident, please consult the note at the botton of the page by clicking here)

These forms must be used only by non-residents to register in order to be listed on the electoral list

It is mandatory to be registered on the electoral list to be able to vote (not registered = not allowed to vote)

Please read carefully the explanatory notice cocnerning non residents at the botton of the page by clicking here.

To register as a non resident that is sole owner, use this form:

To register as non residents that are co-owners AND to designate one of the co-owners to vote OR to change the designated co-owner already registered, use this form:

If you have previously registered on the electoral list (i.e. in 2013 or before) but your non-resident status has changed (such as address, name of the property owner, or designated co-owner) you will need to make a change in your registration by using the appropriate form above; ortherwise, it is not necessay to do anything.

Please note that on the reverse page of each of the forms there is a further entry to enable you to register to vote by mail. You must also sign this part if you wish to vote by mail. If you have done so in the past, it is unnecessary to do it again.

If you are registered for the electoral list but did not register to vote by mail, you can use the appropriate form above to renew your registration, this time completing the part for voting by mail.

Explanatory notice for Non-Residents:

(i.e non permanent resident of Potton also called non domiciled)

A property owner that is domiciled elsewhere than in Potton may still have the right to vote in the upcoming municipal elections. An example of this are owners of secondary residences such as cottages, condos and also vacant lot owners (unbuilt land).

To exercise your right to vote in an election, a non-resident must register directly at the Municipality (the Township of Potton); actual residents (domiciled) can’t register at the Municipality. Please note that as a non resident you can’t register with the Directeur général des élections du Québec. It’s the Municipality who will register non-residents on the electoral list (form required).

Only one vote per property is permitted for non-residents – therefore co-owners must give a power of attorney to one owner only, who will be on the electoral list and who will vote.

All non-residents registered on the electoral list for whom the status did not change since the 2013 elections will remain registered and no further action is required.

Your status may have changed if:

  • There was a change in the civic address of your property (moved away, change in the civic number)
  • There is a change in the co-owners (death, estate or property sale)
  • Non resident status has changed to permanent, i.e. domiciled)

Notice concerning domiciled residents:

(permanent resident in potton)

To determine the status of being domiciled in Potton, both your driver’s license and your Medicare card must be registered to the same address in Potton. In this case you are deemed a permianent or domiciled resident, making your registration on the electoral list automatic; nothing further needs to be done. If you are permanently living in Potton, but one or both of these documents show a different address, you might have a problem and you will need to call the Directeur général des élections du Québec at 1 888 353-2846 so solve it. Please don’t communicate with the Municipality for this issue as we will not be able to assist you.

Here is a reference to the law concerning domiciled and non domiciled persons:

58. A person who, on 1 September of the calendar year in which a general election is to be held, is an elector in several capacities shall be registered in only one capacity according to the following order of preference:

  1. as a domiciled person;
  2. as the sole owner of an immovable;
  3. as the sole occupant of a business establishment;
  4. as an undivided co-owner of an immovable;
  5. as a co-occupant of a business establishment.

Where several immovables are contemplated in subparagraph 2 or 4 of the first paragraph, the immovable with the highest property value shall be the immovable considered. Where several business establishments are contemplated in subparagraph 3 or 5 of the said paragraph, the business establishment with the highest rental value shall be the business establishment considered.

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