Municipality

Municipal Affairs

AGENDA OF THE ORDINARY MEETING OF THE TOWN COUNCIL

The first meeting of the new municipal Council is confirmed Monday 13 November starting at 7 pm. Come and meet the new members of the Council.

This is the agenda for the meeting:

1. OPENING OF MEETING
2. ADOPTION OF AGENDA
3. SWEARING IN OF ELECTED OFFICIALS
4. FIRST QUESTION PERIOD
5. ADOPTION OF MINUTES FROM OCTOBER 2017
6. CURRENT AFFAIRS AND DELIBERATIONS

6.1 GENERAL ADMINISTRATION
6.1.1 Tabling the official tabulation of votes;
6.1.2 Nomination of pro-mayor;
6.1.3 Modification of authorized signatures;
6.1.4 Schedule of the regular Council meetings for 2018;

6.2 FINANCES
6.2.3 Transfer of the first instalment from the FDT grant to the GBMP;
6.2.4 Appropriation of the free surplus for the sum of the commitment of the Municipality for the Round Barn;
6.3 PERSONNEL

6.4 MATERIAL, EQUIPMENT & SUPPLIES

6.5 PROPERTIES AND RENTED SPACES
6.5.1 Mandate to the GBMP to act as the project manager for the Round Barn;

6.6 PUBLIC SAFETY
6.6.1 Filing of the monthly report from the administrative director of the Fire Safety and Civil Service;
6.6.2 Financial assistance program for firefighter training;

6.7 TRANSPORTATION & ROADS
6.7.1 Filling of the private roads inspection report for the renewal of service agreements (chemins de tolérance);
6.7.2 Acceptance of subcontractors for the snow removal contracts;

6.8 PUBLIC HYGIENE

6.9 HEALTH AND WELL-BEING

6.10 TOWN PLANNING AND DEVELOPMENT
6.10.1 Nomination of councillors for the Urban Advisory Committee (CCU);
6.10.2 Minor derogation: 53 Girl’s Camp Road, maximum slope (accessory building) and equipment (tank) in the front yard;
6.10.3 PIIA-1A : 316 Main Street, modification of a construction project;

6.11 CULTURE AND LEISURE

7. NOTICE OF MOTION

8. ADOPTION OF BYLAWS
8.1 Second draft of bylaw number 2001-291-AP modifying the zoning bylaw 2001-291 and it amendments;
8.2 Second draft of bylaw number 2005-327-L modifying the bylaw on conditional uses 2005-327 and its amendments;

9. ACCOUNTABILITY AND RENDERING OF BUDGETARY ACCOUNTS
9.1 List and approval of payments made during the last month;
9.2 List and approval of expenses incurred but not paid during the last month;
9.3 Approval of the report from the Director General Secretary Treasurer in accordance with bylaw 2016-433 under which he is delegated the authority to spend;

10. SECOND QUESTION PERIOD
11. ANY OTHER BUSINESS
12. CLOSING OF MEETING

Council

The Municipal Council is composed of the mayor and of six (6) councillors :

Mayor:

Mr. Jacques Marcoux: 450-292-3313 ext. 234, 819-437-5675, mairemarcoux@potton.ca

Councillors:

Mr André Ducharme, #1: 450-292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819-340-0381, 819-620-5791, emierzwinski@nexkemia.com
Mr Francis Marcoux, #3: 450-292-3471, 450-776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 514-249-4155, miclaplume@gmail.com
Mr Bruno Côté, #5: 450-292-5802, 819-580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450-292-0307, 819-580-2449, swamp_ophilia@yahoo.com

Strategic plan adopted by the council

The Council recently adopted a “Strategic Plan for Potton 2014-2017” (available in French only)

Fields of competence for 2014

The mayor has a part and a say in all fields of competence of the Municipality. He is responsible for the supervision of all affairs and projects. He sits as the Municipality’s representative at the MRC level and is involved in certain regional committees. The mayor also has certain decisional powers stated in the municipal Code which he may exercise outside Council meetings.

Councillors’ principal responsibilities consist in attending Council meetings in order to represent the interest of citizens and in order to participate in the decision making process. Councillors have a power to decide only during Council meetings, by attending. During such sessions, Councillors are obligated to vote on each proposal unless they declare that they cannot because of a conflict of interest. Councillors can be nominated to sit on commissions and committees created by the Council. They can be made in charge of certain matters where research and reflextion are required in order to facilitate the decision making process. However, recommendations from these commissions and committees must invariably be submitted to Council for a decision to be taken.

As is the case every year, the assignment of responsibilities among the members of Council is done in January. Each Councillor has been named to a specific area of activity as the representative of the Municipal Council.

For 2018:

  • Agriculture and Forestry : André Ducharme
  • Arts, Culture and Heritage :
  • Public Security (civil and fire prevention) :
  • Communications :
  • Economic Development : Michael Laplume
  • Durable development (environment, economy and social life) :
  • Green Mountains Natural Reserve :
  • Household waste and recyclables :
  • Missisquoi North development :
  • Personnel :
  • Road and hygiene infrastructures : André Ducharme
  • Recreation, youth parks and green spaces :
  • Taxes and Finances :
  • Urban Planning and Inspection :
Code of ethics for council members

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty
Council meetings

Conduct during council meetings – Reminder from the mamot

Sometimes, the council meetings can be tumultuous because of the intervention of certain citizens. It is important to remember that the municipal council (elected) represents the population and it makes the decisions. Citizens have the right to attend council meetings to be informed of the decisions and guidelines adopted by council and to ask questions, but they may not argue. It should also be noted that Council sits in front of the public and that it is not a public meeting where all may intervene at any time.

To improve the climate, here are a few recommendations that were made by the MAMOT to elected officials in a specific municipality.

Council meetings are public, however they are not a public forum.

The municipal council represents the population and takes the decisions.

The council meetings are not public meetings where citizens can actively participate. They may ask questions, during the question periods, but this is not an argumentative period.

The person presiding over the meeting or any other member of council may choose not to respond immediately if he does not have the required information. If the ques-tion requires research or further consultation, the response may be provided at a later meeting.

The working sessions (caucus) are very important for the comprehension of the issues and to be able to discuss them before the public council meetings. However, decisions are made at the public meeting and not during the caucus.

According to the principle of municipal democracy, it is the elected representatives who make decisions. If a citizen wants to participate in the decision making or if they are not sat-isfied with the administration of the municipality, they have the opportunity to become a candidate in the next elections.

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address:

www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

In Potton, the regular meetings of Council are held the first Monday of each month at 7 pm with certain exceptions when a holiday falls on a Monday. These meetings are held at the Town Hall located at 2, Rue Vale Perkins, Mansonville (second floor, great hall of the Council). The work meeting of Council held prior to the regular meeting is no longer public (see below, work sessions).

The Council may, as needed, hold special meetings on different days or times. The meetings are convened and signified in compliance with the legal requirements. They are also announced via a “Public Notice”, although this is not required by law. On average, the Potton Council holds four special meetings per year.

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Minutes

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first mMonday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016
2015
2014
2013

Elections

ELECTIONS KEY DATE
The following are the remaining key dates for the upcoming elections, as they will happen:

September 22 to October 6 :  during this period, candidates may file their nomination paper. See details under “Candidates”

October 1, 2017 :  this is the deadline for non-resident to register to be on the electoral list. See details under “Electors”

October 1, 2017 :  this is also the deadline to file a request to vote by mail (non-resident only)

October 6, 2017 :  this is the deadline for candidates to file their nomination papers, before 4:30 pm at the Town Hall

October  4, 2017:  this will be the date when the electoral list will be officially filed (See “Electoral List” for details)

October 18 to October 20 :  during those three day the Board of reviewer will be opened to the Electors (see Electoral List for details); thus :

  • October 20, 2017 will be the last day to register for the vote by mail, if not done already (before 10 pm)
  • October 20, 2017 :  wil also be last day for any elector to ask to register, to amend or to withdraw an entry on the Electoral List

 

October  23, 2017 :  on this date the ballot papers will be mailed to voter having elected to vote by mail

October 29, 2017, Sunday : Advance polls at the Town Hall, 2 Vale Perkins in Mansonville, from noon to 8 pm

November 3, 2017 : last day that ballot received by mail will be accepted

November 5, 2017 : official voting day.

 

All information on this website concerning the 2017 elections is given in good faith and to the best of our knowledge; it reflects laws and regulations currently in force. However, it cannot replace the writing in these laws and regulations. In case of doubts, one must refer to the lawful texts. The Township assumes no responsibility regarding the interpretation and the exactness of this information on its website.

 

CANDIDATES

During the Elections, the electors will elect a mayor and six (6) councillors. Candidates must be nominated for each council seats, and several nominations may be contesting each seat.

NOTICE TO CANDIDATES:

YOU MAY DOWNLOAD THE FORM TO DESIGNATE A REPRESENTATIVE OR A POLL RUNNER HERE

Form to designate a representative or poll runner

ELECTORAL LIST:

Candidates may request copies of the revised Electoral list directly from the Returning officer; a set number of copies are permitted as follows:

  • candidates for mayor: 5 copies
  • candidates for councilliors, 2 copies
WARNING:

article 659.1 « No person may use, communicate or allow to be communicated, for purposes other than those provided for in this Act, or communicate or allow to be communicated to a person not legally entitled thereto, any information contained in a list of electors or referendum list or in a list of qualified voters entitled to have their names entered on a referendum list. ».

 

Eligibility:

To be eligible, a candidate must satisfy the requirements to be on the Electoral List (see the section Electoral List) and, in addition :
must have been domiciled for the last 12 months before September 1, 2017, in the Township of Potton, either continuously or not.
Other conditions relating to specific circumstance can be consulted in the following document:

Candidates (French only)

 

All information on this website concerning the 2017 elections is given in good faith and to the best of our knowledge; it reflects laws and regulations currently in force. However, it cannot replace the writing in these laws and regulations. In case of doubts, one must refer to the lawful texts. The Township assumes no responsibility regarding the interpretation and the exactness of this information on its website.

WHO CAN VOTE: ELECTORS

The law recognizes two sets of electors in a municipality:

  1. Those having their permanent residence in the Municipality – referred to and hereafter as “domiciled”; and
  2. Those who own property in the Municipality, but whose primary and permanent residence is elsewhere in Quebec

Domiciled electors have an automatic right to vote, subject to the conditions below. See the section “Non-residents – you can vote” to get more details on domiciled electors and how their are in most circumstances automatically reigstered on the electoral list.

CONDITIONS APPLICABLE TO VOTE, IRRESPECTIVE OF BEING DOMICILED OR NON RESIDENT:

AS OF SEPTEMBER 1, 2017 (except where differently noted), you must :

  1. Be 18 years of age as of November 5, 2017
  2. Be a canadian Citizen
  3. Not be under curatorship
  4. Not be disqualified from voting

AND YOU MUST ALSO COMPLY WITH ONE OF THE TWO REQUIREMENT BELOW :

  1. You must be domiciled in the Township of Potton AND for the last 6 months also in Quebec        OR
  2. You must be, for at least the last 12 months, an owner of :
    1. a property situated in the Township of Potton,        OR
    2. an occupant of a business establishment situated in the Township of Potton

 

IN ADDITION, YOU MUST BE REGISTERED ON THE ELECTORAL LIST.

If you satisfy all conditions above but your name is not on the Electoral List, you will NOT be able to vote.

Read about non-residents in the section “Non-residents – you can vote” and about the “Electoral List” in the other sections to make sure you are indeed registered on the Electoral List.

It is your responsability and yours alone, whether you are domiciled or not (non-resident) to ensure that your name is on the Electoral List.

 

Notice concerning domiciled residents (permanent resident in potton) :

To determine the status of being domiciled in Potton, both your driver’s license and your Medicare card must be registered to the same address in Potton. In this case you are deemed a permanent, i.e. domiciled resident, making your registration on the electoral list automatic; nothing further needs to be done. If you are permanently living in Potton, but one or both of these documents show a different address, you might have a problem and you will need to call the Directeur général des élections du Québec at 1 888 353-2846 so solve it. Please don’t communicate with the Municipality for this issue as we will not be able to assist you.

All information on this website concerning the 2017 elections is given in good faith and to the best of our knowledge; it reflects laws and regulations currently in force. However, it cannot replace the writing in these laws and regulations. In case of doubts, one must refer to the lawful texts. The Township assumes no responsibility regarding the interpretation and the exactness of this information on its website.

NON RESIDENTS - YOU CAN VOTE

Non resident must apply to be registered on the Electoral list; once an application est made, the registration is effective until one of two events happens:

  • The registration is revoked
  • The information concerning the registration has changed in any way (sole owner, co-owners, different owners etc.)

It is up to the non-resident electors to apply for registration (new entry on the list) or for a change in the registration (for reasons noted as above).

It is mandatory to be registered on the electoral list to be able to vote (not registered = not allowed to vote)

The forms to be used by non-residents to register in order to be listed on the electoral list are provided below. Please read carefully the explanatory notice concerning non residents at the botton of the page by clicking here.

To register as a non resident that is sole owner, use this form:

To register as non residents that are co-owners AND to designate one of the co-owners to vote OR to change the designated co-owner already registered, use this form:

If you have previously registered on the electoral list (i.e. in 2013 or before) but your non-resident status has changed (such as address, name of the property owner, or designated co-owner) you will need to make a change in your registration by using the appropriate form above; ortherwise, it is not necessay to do anything.

 

Please note that on the reverse page of each of the forms there is a further entry to enable you to register to vote by mail. You must also sign this part if you wish to vote by mail. If you have done so in the past, it is unnecessary to do it again.

If you are registered for the electoral list but did not register to vote by mail, you can use the appropriate form above to renew your registration, this time completing the part for voting by mail.

Explanatory notice for Non-Residents (i.e non permanent resident of Potton also called non domiciled):

A property owner that is domiciled elsewhere than in Potton may still have the right to vote in the upcoming municipal elections. An example of this are owners of secondary residences such as cottages, condos and also vacant lot owners (unbuilt land).

To exercise your right to vote in an election, a non-resident must register directly at the Municipality (the Township of Potton); actual residents (domiciled) can’t register at the Municipality. Please note that as a non resident you can’t register with the Directeur général des élections du Québec. It’s the Municipality who will register non-residents on the electoral list (form required).

Only one vote per property is permitted for non-residents – therefore co-owners must give a power of attorney to one owner only, who will be on the electoral list and who will vote.

All non-residents registered on the electoral list for whom the status did not change since the 2013 elections will remain registered and no further action is required.

Your status may have changed if:

  • There was a change in the civic address of your property (moved away, change in the civic number)
  • There is a change in the co-owners (death, estate or property sale)
  • Non resident status has changed to permanent, i.e. domiciled)

In case of doubts, please contact the Township at (450) 292-3313

All information on this website concerning the 2017 elections is given in good faith and to the best of our knowledge; it reflects laws and regulations currently in force. However, it cannot replace the writing in these laws and regulations. In case of doubts, one must refer to the lawful texts. The Township assumes no responsibility regarding the interpretation and the exactness of this information on its website.

THE ELECTORAL LIST
VOTERS:

The Board of review of the electoral list has completed its work. The electoral list is final. Only voters on this list can cast a ballot on the voting days.

CANDIDATES:

Candidates may request copies of the revised Electoral list directly from the Returning officer; a set number of copies are permitted as follows:

  • candidates for mayor: 5 copies
  • candidates for councilliors, 2 copies

Please note that the Electoral list will be available only from Tuesday October 24, 2017, 10 am.

WARNING:

article 659.1 « No person may use, communicate or allow to be communicated, for purposes other than those provided for in this Act, or communicate or allow to be communicated to a person not legally entitled thereto, any information contained in a list of electors or referendum list or in a list of qualified voters entitled to have their names entered on a referendum list. ».

All information on this website concerning the 2017 elections is given in good faith and to the best of our knowledge; it reflects laws and regulations currently in force. However, it cannot replace the writing in these laws and regulations. In case of doubts, one must refer to the lawful texts. The Township assumes no responsibility regarding the interpretation and the exactness of this information on its website.

The Law - who can vote

Here is a reference to the law concerning domiciled and non domiciled persons:

58. A person who, on 1 September of the calendar year in which a general election is to be held, is an elector in several capacities shall be registered in only one capacity according to the following order of preference:

  1. as a domiciled person;
  2. as the sole owner of an immovable;
  3. as the sole occupant of a business establishment;
  4. as an undivided co-owner of an immovable;
  5. as a co-occupant of a business establishment.

Where several immovables are contemplated in subparagraph 2 or 4 of the first paragraph, the immovable with the highest property value shall be the immovable considered. Where several business establishments are contemplated in subparagraph 3 or 5 of the said paragraphs, the business establishment having the highest rental value is chosen..

logo potton

Subscribe to our newsletter

Join our mailing list to receive the latest news and updates from the municipality.

Your registration is successful!