Municipality

Municipal Affairs

AGENDA OF THE MONTHLY MEETING OF THE TOWN COUNCIL

The next monthly meeting of Council will be held Monday March 5, 2018, starting at 7 pm, in the Town Hall (2 Vale Perkins Street in Mansonville). The agenda is usually published on the preceding Thursday. Additionally a draft of expected decisions will be available online.

Council meetings - Dates and notes

Monthly meetings – 1st Monday of the month (except as noted):

January 15
February 5
Mars 5
April 9 (April 2 : Easter)
May 7
June 4
July 9 (July 2 : Canada Day)
August 6
Septembre 4 — Tuesday (September 3  : Labor Day)
October 1st
November 5
December 3
January 14, 2019 (provisional date)

Conduct during council meetings – Reminder from the mamot

Sometimes, the council meetings can be tumultuous because of the intervention of certain citizens. It is important to remember that the municipal council (elected) represents the population and it makes the decisions. Citizens have the right to attend council meetings to be informed of the decisions and guidelines adopted by council and to ask questions, but they may not argue. It should also be noted that Council sits in front of the public and that it is not a public meeting where all may intervene at any time.

To improve the climate, here are a few recommendations that were made by the MAMOT to elected officials in a specific municipality.

Council meetings are public, however they are not a public forum.

The municipal council represents the population and takes the decisions.

The council meetings are not public meetings where citizens can actively participate. They may ask questions, during the question periods, but this is not an argumentative period.

The person presiding over the meeting or any other member of council may choose not to respond immediately if he does not have the required information. If the ques-tion requires research or further consultation, the response may be provided at a later meeting.

The working sessions (caucus) are very important for the comprehension of the issues and to be able to discuss them before the public council meetings. However, decisions are made at the public meeting and not during the caucus.

According to the principle of municipal democracy, it is the elected representatives who make decisions. If a citizen wants to participate in the decision making or if they are not sat-isfied with the administration of the municipality, they have the opportunity to become a candidate in the next elections.

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address:

www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

In Potton, the regular meetings of Council are held the first Monday of each month at 7 pm with certain exceptions when a holiday falls on a Monday. These meetings are held at the Town Hall located at 2, Rue Vale Perkins, Mansonville (second floor, great hall of the Council). The work meeting of Council held prior to the regular meeting is no longer public (see below, work sessions).

The Council may, as needed, hold special meetings on different days or times. The meetings are convened and signified in compliance with the legal requirements. They are also announced via a “Public Notice”, although this is not required by law. On average, the Potton Council holds four special meetings per year.

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

THE MUNICIPAL COUNCIL

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Jacques Marcoux: 450-292-3313 ext. 234, 819-437-5675, mairemarcoux@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450-292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819-340-0381, 819-620-5791, emierzwinski@nexkemia.com
Mr Francis Marcoux, #3: 450-292-3471, 450-776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 514-249-4155, miclaplume@gmail.com
Mr Bruno Côté, #5: 450-292-5802, 819-580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450-292-0307, 819-580-2449, swamp_ophilia@yahoo.com

STRATEGIC PLAN OF THE MUNICIPAL COUNCIL 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Summary of the public consultation (Dec 2-2017).

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

FIELDS OF COMPETENCE FOR 2017-2021

The mayor has a part and a say in all fields of competence of the Municipality. He is responsible for the supervision of all affairs and projects. He sits as the Municipality’s representative at the MRC level and is involved in certain regional committees. The mayor also has certain decisional powers stated in the municipal Code which he may exercise outside Council meetings.

Councillors’ principal responsibilities consist in attending Council meetings in order to represent the interest of citizens and in order to participate in the decision making process. Councillors have a power to decide only during Council meetings, by attending. During such sessions, Councillors are obligated to vote on each proposal unless they declare that they cannot because of a conflict of interest. Councillors can be nominated to sit on commissions and committees created by the Council. They can be made in charge of certain matters where research and reflextion are required in order to facilitate the decision making process. However, recommendations from these commissions and committees must invariably be submitted to Council for a decision to be taken.

As is the case every year, the assignment of responsibilities among the members of Council is done in January. Each Councillor has been named to a specific area of activity as the representative of the Municipal Council.

For 2018:
  • Agriculture and Forestry: André Ducharme, Francis Marcoux and Bruno Côté
  • Arts and Culture: Jason Ball
  • Public Security (civil and fire prevention): Francis Marcoux and André Ducharme
  • Communications: Jacques Marcoux and Michael Laplume
  • Economic development : Jacques Marcoux, Michael Laplume and Edward Mierzwinski
  • Durable development (environment, economy and social life): Jason Ball
  • Missisquoi North development: Jacques Marcoux
  • Human Resources: Jacques Marcoux and Michael Laplume
  • Public Works (roadworks, parks, public properties, residual material management, water infrastructure): André Ducharme, Bruno Côté and Francis Marcoux
  • Cœurs Villageois: Jacques Marcoux
  • Potton Appartments: Michael Laplume
  • Urban Planning and Inspection : Bruno Côté and Edward Mierzwinski
  • Digital Inclusion (Internet and Medias): Jacques Marcoux, Michael Laplume and Edward Mierzwinski
Code of ethics for council members

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2018

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016
2015
2014
2013
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