Municipality
Municipal Affairs
THE MUNICIPAL COUNCIL CURRENT MEMBERS
Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :
Post | Name | Telephone Numbers | |
Mayor | Bruno Côté | 819-580-9344 | maire@potton.ca |
Councillor seat 1 | André Ducharme | 450-368-1077 | duch29@sympatico.ca |
Councillor seat 2 | Christine Baudinet | 514-731-3554 | c.baudinetpotton@gmail.com |
Councillor seat 3 | Francis Marcoux | 450-292-3471 / 450-776-8567 | francismarcoux2@gmail.com |
Councillor seat 4 | Émilie Hébert-Larue | 514-245-4458 | emiliehebertlarue@gmail.com |
Councillor seat 5 | Cynthia Sherrer | 819-349-2916 | csherrer11@outlook.com |
Councillor seat 6 | Jason Ball | 450-292-0307 / 819-580-2449 | swamp_ophilia@yahoo.com |
AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
Agenda for the regular meeting
of the municipal Council of the Township of Potton
Monday, December 4, 2023
1. OPENING OF THE MEETING
2. ADOPTION OF THE AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM NOVEMBER 2023
5. CURRENT AFFAIRS AND DELIBERATIONS
5.1 GENERAL ADMINISTRATION
5.1.1 General mandate granted for professional legal services;
5.1.2 Closing of the town office during the holidays;
5.1.3 Mandate to our lawyers for representation;
5.1.4 Legal filing of the register of donations received by members of the Town Council;
5.1.5 Intention to revoke by-law 2008-358;
5.1.6 Correction to the 2024 regular council meeting schedule;
5.2 FINANCES
5.2.1 Reimbursement to the working capital;
5.2.2 Payment of invoice – Pavage G.O.;
5.2.3 Surplus/ deficit of sector taxes (aqueduct and sewer)
5.2.4 Gas Tax and Quebec contribution program TECQ financing program 2019-2024;
5.2.5 Withdrawal – financial assistance for development of Missisquoi North Park – André-Gagnon sector;
5.3 PERSONNEL
5.3.1 Adoption of the revised salary grid;
5.4 MATERIAL, EQUIPMENT AND SUPPLIES
5.4.1 Authorization to renew the contract for the maintenance and support of PG Solutions applications;
5.4.2 Purchase of a snowmobile;
5.4.3 Authorization to renew maintenance contracts for air conditioning equipment in the municipal buildings;
5.5 PROPERTIES AND RENTED SPACES
5.5.1 Covered bridge de la Frontière;
5.6 PUBLIC SAFETY
5.6.1 Signature of agreement with American firefighters;
5.7 TRANSPORT AND ROADS
5.7.1 Acceptance of subcontractors for snow removal contracts;
5.7.2 Abrogate chloride purchase resolution number 2023 11 13;
5.7.3 Mandate to Union des municipalités du Québec – purchase of chloride for use as a dust suppressant;
5.8 PUBLIC HYGIENE
5.9 HEALTH AND WELL-BEING
5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 CPTAQ: Lot 5 554 124 request for authorization to dispose of and use for purposes other than agriculture;
5.10.2 Recognition of conformity of an existing road: Chemin Mountain house (lots 5 753 444 and 5 753 445);
5.11 CULTURE AND LEISURE
6. NOTICE OF MOTION
6.1 By-law number 2023-495 determining tax rates and tariffs for fiscal year 2024 and to set collection conditions;
6.2 By-law number 2008-358-A, revoking by-law 2008-358 concerning the historic monument designation of the Frontière covered bridge;
6.3 By-law number 2001-291-BK amending by-law 2001-291;
6.4 By-law number 2001-291-BL amending zoning by-law 2001-291;
7. ADOPTION OF BYLAWS
7.1 By-law number RU-2023-01-A amending by-law RU-2023-01 concerning alarm systems;
7.2 By-law project number 2023-495 to determine tax rates and tariffs for fiscal year 2024 and set collection conditions;
7.3 By-law project number 2001-291-BK amending by-law 2001-291;
7.4 By-law number 2022-484B amending by-law 2022-484 and it’s amendments concerning the conditions of employment of municipal employees;
7.5 By-law project number 2001-291-BL modifying the zoning by-law number 2001-291;
8. OF BUDGETARY ACCOUNTS
8.1 List pf payments made during the last month;
8.2 List of expenses incurred but not paid during the last period;
8.3 List of the variance analysis;
9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF THE MEETING
Council meetings - Dates and notes
Monthly meetings 202 – 1st Monday of the month (except as noted) at 7:00 p.m.
- January 16
- February 6
- March 6
- April 3
- May 1st
- June 5
- July 3
- August 7
- Tuesday, September 5 — (Monday, September 4th: Labor Day)
- October 2
- November 6
- December 4
All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).
Audio Recordings of the Council Meetings 2023
November 6th, 2023 – regular meeting
October 2nd, 2023 – regular meeting
September 14th, 2023 – special meeting
September 5th, 2023 – regular meeting
August 7th, 2023 – regular meeting
July 20th, 2023 – special meeting
July 11th, 2023 – special meeting
July 3rd, 2023 – regular meeting
June 5th, 2023 – regular meeting
May 1st, 2023 – regular meeting
April 3rd, 2023 – regular meeting
March 6th, 2023 – regular meeting Part 1 and Part 2 (*the recording stopped at some point and was later started again, hence the two parts. Part of the meeting is therefore missing.)
February 16th, 2023 – special meeting
Audio Recordings of the Council Meetings 2022
December 13th, 2022 – special meeting (budget)
December 5th, 2022 – regular meeting: unfortunately, there was a problem with the recording of the meeting so there will be no audio recording this month.
November 7th, 2022 – regular meeting
October 13th, 2022 – special meeting
October 4th, 2022 – regular meeting
Septembre 15th, 2022 – special meeting
September 6th, 2022 – regular meeting
August 9th, 2022 – special meeting
August 1st, 2022 – regular meeting
July 21st, 2022 – special meeting
July 4th, 2022 – regular meeting
June 6th, 2022 – regular meeting
May 17th, 2022 – special meeting
May 2nd, 2022 – regular meeting
April 14th, 2022 – special meeting
April 4th, 2022 – regular meeting
March 7th, 2022 – regular meeting
Audio Recordings of the Council Meetings 2021
January 14th, 2021 regular meeting
February 1, 2021, regular meeting
February 11, 2021, special meeting
March 1, 2021, regular meeting
March 4, 2021, special meeting
March 11, 2021, special meeting
April 6, 2021, regular meeting
April 15, 2021, special meeting
April 29, 2021, special meeting
June 15, 2021, special meeting
August 2nd, 2021, regular meeting
September 7, 2021, regular meeting
September 21, 2021, special meeting – Q & A related to the ”Fonds de parc” (in French only): Click here
October 4, 2021, regular meeting
Audio Recordings of the Council Meetings 2020
Audio Recordings - Other meetings 2021
STRATEGIC PLAN FOR THE MANDATE 2018 - 2021
On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:
Process leading to the strategic plan
Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.
Presentation of the public consultation by the Maire
Summary results from the public consultation
The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.
As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.
The five priorities identified are:
- Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
- increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
- provide stable child care, an important service for young families
- resolve the motor sport issue
- achieve a balance between development and conservation.
In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:
- finalize the Round Barn project,
- preserve the services of the CLSC,
- continue the development of the Village of Mansonville,
- create a program of financial incentives to create jobs,
- create a housing assistance program for young families,
- meet the needs for public spaces,
- inter and intra-municipal transportation,
- the harmonious development of Owl’s Head,
- publicize available jobs, protect landscapes,
- limit speed on municipal roads,
- computerize the CLSC files,
- reduce the dichotomy between native and adopted citizens,
- internet access to town council meetings,
- creation of the Village-Mountain hiking trail (Owl’s Head),
- analyze the issue of property taxes for non-profit and conservation organizations,
- merger of our two schools.
The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.
MEMBERS OF COUNCIL'S CODE OF ETHICS
Elected officials from the Municipality of the Township of Potton took part in a training session regarding the code of ethics on January 28th, 2022.
Were present:
Burno Côté
Cynthia Sherrer
Émilie Hébert-Larue
Francis Marcoux
André Ducharme
Christine Baudinet
Jason Ball
The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:
- Favors, advantages and benefits
- Communications with the staff
- Confidentiality
- Integrity
- Loyalty
Title | Date added | Download |
---|---|---|
Règlement-2021-483 édictant le code d'éthique et de déontologie des élus | 26-05-2022 | DownloadPreview |
Code d'éthique et de déontologie des élus | 28-05-2017 | DownloadPreview |
Minutes of Council’s meetings
2023
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2022
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2021
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2020
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2019
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2018
Legend:
Adopted (“Adopté”): minutes approved at the next meetings, final reading
Draft (“projet”): minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2017
Legend:
Adopted: minutes approved at the next meetings, final reading
After meeting: minutes immediately after the meeting (not adopted)
Extraordinary meeting: any meeting other than the ordinary monthly meeting on the first Monday of the month
Statutory: special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)
2016
Title | Date added | Download |
---|---|---|
PV 2016-12-15 Budget | 27-05-2017 | DownloadPreview |
PV 2016-12-14 Extraordinaire | 27-05-2017 | DownloadPreview |
pv-2016-12-05-final | 27-05-2017 | DownloadPreview |
pv-2016-11-07-final | 27-05-2017 | DownloadPreview |
pv-2016-10-03-final | 27-05-2017 | DownloadPreview |
pv-2016-09-06-final | 27-05-2017 | DownloadPreview |
pv-2016-08-01-final | 27-05-2017 | DownloadPreview |
pv-2016-07-04-final | 27-05-2017 | DownloadPreview |
pv-2016-06-06-final | 27-05-2017 | DownloadPreview |
pv-2016-05-02-final | 27-05-2017 | DownloadPreview |
pv-2016-04-13-final | 27-05-2017 | DownloadPreview |
pv-2016-04-13-ef-final | 27-05-2017 | DownloadPreview |
pv-2016-04-04-final | 27-05-2017 | DownloadPreview |
pv-2016-03-15-final | 27-05-2017 | DownloadPreview |
pv-2016-03-07-final | 27-05-2017 | DownloadPreview |
pv-2016-02-01-final | 27-05-2017 | DownloadPreview |
pv-2016-01-11-final | 27-05-2017 | DownloadPreview |
2015
Title | Date added | Download |
---|---|---|
pv-2015-12-17-final | 27-05-2017 | DownloadPreview |
pv-2015-12-17-budget-2016-final | 27-05-2017 | DownloadPreview |
pv-2015-12-01-final | 27-05-2017 | DownloadPreview |
pv-2015-11-02-final | 27-05-2017 | DownloadPreview |
pv-2015-10-05-projet | 27-05-2017 | DownloadPreview |
pv-2015-09-14-final | 27-05-2017 | DownloadPreview |
pv-2015-09-01-final | 27-05-2017 | DownloadPreview |
pv-2015-08-03-final | 27-05-2017 | DownloadPreview |
pv-2015-07-06-final | 27-05-2017 | DownloadPreview |
pv-2015-06-01-final | 27-05-2017 | DownloadPreview |
pv-2015-05-05-speciale | 27-05-2017 | DownloadPreview |
pv-2015-05-04-final | 27-05-2017 | DownloadPreview |
pv-2015-04-16-speciale-ef | 27-05-2017 | DownloadPreview |
pv-2015-04-07-final | 27-05-2017 | DownloadPreview |
pv-2015-03-16-speciale | 27-05-2017 | DownloadPreview |
pv-2015-03-02-final | 27-05-2017 | DownloadPreview |
pv-2015-02-02-final | 27-05-2017 | DownloadPreview |
pv-2015-01-12-final | 27-05-2017 | DownloadPreview |
2014
Title | Date added | Download |
---|---|---|
pv-2014-12-18-previsions-budgetaires 2015-final | 27-05-2017 | DownloadPreview |
pv-2014-12-18-extraordinaire-final | 27-05-2017 | DownloadPreview |
pv-2014-12-01-final | 27-05-2017 | DownloadPreview |
pv-2014-11-03-final | 27-05-2017 | DownloadPreview |
pv-2014-10-06-final | 27-05-2017 | DownloadPreview |
pv-2014-09-19-extraordinaire-final | 27-05-2017 | DownloadPreview |
pv-2014-09-02-final | 27-05-2017 | DownloadPreview |
pv-2014-08-04-final | 27-05-2017 | DownloadPreview |
pv-2014-07-14-extraordinaire-final | 27-05-2017 | DownloadPreview |
pv-2014-07-07-final | 27-05-2017 | DownloadPreview |
pv-2014-06-02-final | 27-05-2017 | DownloadPreview |
pv-2014-05-05-final | 27-05-2017 | DownloadPreview |
pv-2014-04-07-final | 27-05-2017 | DownloadPreview |
pv-2014-03-03-final | 27-05-2017 | DownloadPreview |
pv-2014-02-03-final | 27-05-2017 | DownloadPreview |
pv-2014-01-13-final | 27-05-2017 | DownloadPreview |
pv-2014-01-13-budget | 27-05-2017 | DownloadPreview |
2013
Title | Date added | Download |
---|---|---|
pv-2013-12-02-final | 27-05-2017 | DownloadPreview |
pv-2013-11-11-final | 27-05-2017 | DownloadPreview |
pv-2013-10-01-final | 27-05-2017 | DownloadPreview |