Municipality

Municipal Affairs

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

AGENDA
For the municipal Council of the Township of Potton
Tuesday, September 8th, 2020

1. OPENING OF THE MEETING
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM AUGUST 2020
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Resolution of request to the Government of Quebec for the Accès-Logis pro-gramming;

5.2 FINANCES
5.2.1 Authorization to pay three invoices from Tijaro Ltée;
5.2.2 Request for financial assistance under the Regions and Rurality Fund program;
5.2.3 Budgetary follow-up as of August 31, 2020;
5.2.4 Cancellation of interest – overdue tax installment;

5.3 PERSONNEL
5.3.1 Appointment of an employee as officer in charge – Byalw 2011-392;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Payment of rent in the amount of $1 700 for the municipal parking lot;
5.5.2 Modification to the Tijaro Ltée contract;
5.5.3 Development plan for the Mansonville public market;

5.6 PUBLIC SAFETY
5.6.1 Authorization to replace obsolete bunker suits for the firefighters;
5.6.2 Authorization to replace a radio repeater;

5.7 TRANSPORTATION AND ROADS
5.7.1 Service offer for public works;

5.8 PUBLIC HYGIENE
5.8.1 An invitation for a call for tenders regarding the rental, transport and arrangement of containers at the Ecocentre;
5.8.2 An invitation for a call for tender regarding the recycling of metal at the ecocentre;
5.8.3 Purchase of wheeled bins;

5.9 HEALTH AND WELLBEING

5.10 TOWNPLANNING AND DEVELOPMENT
5.10.1 Minor derogation: 158 Sugar Loaf pond road, replacing of a second storey porch with a larger one which will encroach on the shore line;
5.10.2 PIIA-5: 94 Owl’s Head road, construction of a single-family dwelling;
5.10.3 Mandate entrusted to the Urban Advisory committee – preliminary study ;

5.11 CULTURE AND LEISURE

6. NOTICE OF MOTION
6.1 Bylaw number 2001-291-AY modifying the zoning bylaw 2001-291 and its amendments;
6.2 Bylaw number 2001-292-Q modifying the subdivision bylaw 2001-292 and its amend-ments;
6.3 Bylaw number 2005-327-Q modifying the bylaw relating to conditional uses 2005-327 and its amendments;

7. ADOPTION OF BYLAWS
7.1 Draft bylaw number 2001-291-AY modifying the zoning bylaw 2001-291 and its amend-ments;
7.2 Draft bylaw number 2001-292-P modifying the subdivision bylaw 2001-292 and its amendments;
7.3 Draft bylaw number 2001-292-Q modifying the subdivision bylaw 2001-292 and its amendments;
7.4 Draft bylaw 2005-327-Q modifying the bylaw relating to conditional uses 2005-327 and its amendments;
7.5 Draft bylaw number 2012-411-D modifying the bylaw 2012-411 and its amendments re-garding a code of Ethics for municipal employees;
7.6 Byalw number 2012-418-B modifying the bylaw 2012-418 and its amendments concerning the management of residual material;

8. ACCOUNTIBILITY AND RENDERING OF BUDGETARY ACCOUNTS
8.1 List of payments made during the last month;
8.2 List of expenses incurred but not paid during the last month;
8.3 Report of the authorized expenditures from the Director General Secretary Treasurer for the delegation to authorize himself and department heads with a similar delegation of au-thorization;

9. ANY OTHER BUSINESS

10. SECOND QUESTION PERIOD

11. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2020 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 3rd
  • March 2nd
  • April 6
  • May 4
  • June 2st
  • July 6
  • August 3rd 
  • Tuesday, September 8 — (September 7: Labor Day)
  • October 5
  • November 2nd 
  • December 7
  • January 11, 2021

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address: www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Jacques Marcoux: 450 292-3313 ext. 234, 819 437-5675, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 819 678 2240, miclaplume@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016
2015
2014
2013
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