Municipality

Municipal Affairs

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

AGENDA FOR THE REGULAR MEETING
OF THE MUNICIPAL COUNCIL OF THE TOWNSHIP OF POTTON
MONDAY, February 3, 2020

1 OPENING OF MEETING
2 ADOPTION OF AGENDA
3 FIRST QUESTION PERIOD
4 ADOPTION OF MINUTES FROM JANUARY 2020
5 CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Authorizing the Director General Secretary Treasurer to attend the ADMQ annual convention;
5.1.2 Correction to the municipality’s insurance policy with La Mutuelle des municipalities du Québec;
5.1.3 Request to support regarding landfill fees;

5.2 FINANCES
5.2.1 Filing of the accountability reports and requests for financial assistance from the community organizations in Potton for 2019 and 2020 respec-tively;
5.2.2 Support to the Potton Volunteer Group (GBMP) in their request for financial assistance through the MRC Memphremagog Local Cultural Initiatives program;
5.2.3 Modification to the borrowing bylaw number 2019-457;

5.3 PERSONNEL
5.3.1 Authorization to announce seasonal employment opportunities;
5.3.2 Hiring of a building and environmental inspector;
5.3.3 Hiring of an attendant for the residual materials depot on Sundays;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Rates for parking and use of boat launch at the Vale Perkins wharf;

5.6 PUBLIC SAFETY

5.7 TRANSPORTATION & ROADS
5.7.1 Call for tenders for crushed aggregate for the resurfacing of certain roads;

5.8 PUBLIC HYGIENE
5.8.1 Filing of the 2019 annual report for the measuring of sludge and scum in septic tanks;
5.8.2 Authorization to prepare a call for tenders by invitation;
5.8.3 Amendment to the 2020 contrat for the collection and transport of residual materials;
5.8.4 Renewal of the agreement with other municipalities governing access to the Ecocentre;

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 PIIA-6: Lot 5 752 556, Panorama road, Subdivision;
5.10.2 PIIA-6: Lot 5 752 556, Panorama road, Construction of a semi-detached single-family dwelling;
5.10.3 PIIA-6: Lot 6 281 180, chemin du Renard, Subdivision;
5.10.4 PIIA-6: Lot 6 281 180, chemin du Renard, Construction of a single-family townhouse (4 units);

5.11 CULTURE AND LEISURE
5.11.1. Adoption of the Potton Cultural and Heritage policy 2020-2030;

6 NOTICE OF MOTION

7 ADOPTION OF BYLAWS
7.1 Draft bylaw number 2017-440-E modifying the bylaw 2017-440 and its amendments on fire safety;

8 ACCOUNTABILITY AND RENDERING OF BUDGETARY ACCOUNTS
8.1 Approval and approbation of the list of payments during the last month;
8.2 Approval and approbation of the list of expenses incurred but not paid during the last period;
8.3 Approval of the report of authorized expenditures from the Director General Secretary Treasurer by those responsible in accordance with the delegation of authorization through bylaw 2019-459;

9 VARIA
10 SECOND QUESTION PERIOD
11 ADJOURNMENT OF THE MEETING

Council meetings - Dates and notes

Monthly meetings 2020 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 3rd
  • March 2nd
  • April 6
  • May 4
  • June 2st
  • July 6
  • August 3rd 
  • Tuesday, September 8 — (September 7: Labor Day)
  • October 5
  • November 2nd 
  • December 7
  • January 11, 2021

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address: www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Jacques Marcoux: 450 292-3313 ext. 234, 819 437-5675, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 819 678 2240, miclaplume@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

PORTFOLIO ASSIGNED TO COUNCIL MEMBERS

The mayor has a part and a say in all fields of competence of the Municipality. He is responsible for the supervision of all affairs and projects. He sits as the Municipality’s representative at the MRC level and is involved in certain regional committees. The mayor also has certain decisional powers stated in the municipal Code which he may exercise outside Council meetings.

Councillors’ principal responsibilities consist in attending Council meetings in order to represent the interest of citizens and in order to participate in the decision making process. Councillors have a power to decide only during Council meetings, by attending. During such sessions, Councillors are obligated to vote on each proposal unless they declare that they cannot because of a conflict of interest. Councillors can be nominated to sit on commissions and committees created by the Council. They can be made in charge of certain matters where research and reflextion are required in order to facilitate the decision making process. However, recommendations from these commissions and committees must invariably be submitted to Council for a decision to be taken.

As is the case every year, the assignment of responsibilities among the members of Council is done in January. Each Councillor has been named to a specific area of activity as the representative of the Municipal Council.

For 2018:
  • Agriculture and Forestry: André Ducharme, Francis Marcoux and Bruno Côté
  • Arts and Culture: Jason Ball
  • Public Security (civil and fire prevention): Francis Marcoux and André Ducharme
  • Communications: Jacques Marcoux and Michael Laplume
  • Economic development : Jacques Marcoux, Michael Laplume and Edward Mierzwinski
  • Durable development (environment, economy and social life): Jason Ball
  • Missisquoi North development: Jacques Marcoux
  • Human Resources: Jacques Marcoux and Michael Laplume
  • Public Works (roadworks, parks, public properties, residual material management, water infrastructure): André Ducharme, Bruno Côté and Francis Marcoux
  • Cœurs Villageois: Jacques Marcoux
  • Potton Appartments: Michael Laplume
  • Urban Planning and Inspection : Bruno Côté and Edward Mierzwinski
  • Digital Inclusion (Internet and Medias): Jacques Marcoux, Michael Laplume and Edward Mierzwinski
MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016
2015
2014
2013
logo potton

To receive the Potton in brief, subscribe to our newsletter

Join our mailing list to receive the latest news and updates from the municipality.

Your registration is successful!