Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

Post Name Telephone Numbers e-Mail
Mayor Bruno Côté 819-580-9344 maire@potton.ca
Councillor seat 1 André Ducharme 450-368-1077 duch29@sympatico.ca
Councillor seat 2 Christine Baudinet 514-731-3554 c.baudinetpotton@gmail.com
Councillor seat 3 Francis Marcoux 450-292-3471 / 450-776-8567 francismarcoux2@gmail.com
Councillor seat 4 Émilie Hébert-Larue 514-245-4458 emiliehebertlarue@gmail.com
Councillor seat 5 Cynthia Sherrer 819-349-2916 csherrer11@outlook.com
Councillor seat 6 Jason Ball 450-292-0307 / 819-580-2449 swamp_ophilia@yahoo.com

 

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

AGENDA FOR THE REGULAR MEETING
OF THE MUNICIPAL COUNCIL OF THE TOWNSHIP OF POTTON
TUESDAY, APRIL 3TH 2023

1. OPENING OF MEETING AND ATTENDANCE
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM MARCH 2023
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Participation of the Town of Stanstead in the intermunicipal agreement on forestry inspection;
5.1.2 Municipal Records and Archives Management Policy;
5.1.3 GALA Access Request – Records Management;
5.1.4 Insurability of heritage buildings – to the Ministry of Culture and Communications;
5.1.5 Support for the renewal of the property tax exemption for The Ruiter Valley Land Trust;

5.2 FINANCES
5.2.1 Authorization to finance the borrowing by-laws for Signall Hill road takeover;
5.2.2 Application for the financial assistance for a new fire hall;
5.2.3 Roadwork Assistance Program – Recovery and Acceleration Component – Resolution certifying completion of work;
5.2.4 Distribution of the financial assistance envelope to organizations;
5.2.5 Invoice payment – Corbus;
5.2.6 Invoice payment – GBI raw water intake surcharge;
5.2.7 Invoice payment – EXP inc. for Ruiter Brooke and Bellevue Road reconstruction project;

5.3 PERSONNEL
5.3.1 Hiring of employees at the Ecocenter for the 2023 season;
5.3.2 Hiring of attendants at the Vale Perkins municipal wharf;
5.3.3 Hiring of an attendant for the septic tank measurement program;
5.3.4 Hiring of a season labourer to operate the grader;
5.3.5 End of probationary period and enrolment of Sabrina Mruczek in the group insurance program;

5.4 MATERIAL, EQUIPMENT & SUPPLIES
5.4.1 Grant acknowledgement – Missisquoi North trails plaque;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Municipal properties – Report of the consultants of the Fédération québécoise des municipalités (FQM);

5.6 PUBLIC SAFETY
5.6.1 Purchase for the fire and civil security service (SSIC)
5.6.2 Participation in the training seminar;
5.6.3 Mandate for the design and preliminary evaluation of the costs of the fire hall project;
5.6.4 Purchase of rescue boots;
5.6.5 Authorization of a controlled burn;
5.6.6 Purchase of a new outboard motor for the fire and civil security service (SSIC);

5.7 TRANSPORTATION AND ROADS
5.7.1 Awarding of contract for the supply and spreading of crushed aggregate;
5.7.2 Purchase of a service vehicle for the road works department;

5.8 PUBLIC HYGIENE
5.8.1 Appointment of attendants in accordance with By-law 2014-428 concerning nuisances and aimed at preventing the infection of zebra mussels and other invasive exotic species;
5.8.2 Appointment of water patrol officers as municipal inspectors;
5.8.3 Change of work orders OC-A-11 and OC-A-12 to the Contruction Turco Inc. contract for the expan-sion of the service building at the Missisquoi River North Park, André-Gagnon sector;
5.8.4 Amendment to Comco contractors for the installation of cooling mats at the Missisquoi River North Park, André-Gagnon sector;
5.8.5 Awarding of contract for the rental, transportation and disposal of containers at the Ecocenter;
5.8.6 Amendments 17-18-19 to the contract with Filtrum for the increase of the drinking water produc-tion capacity in the Owl’s Head sector;

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Filling of certificates of Registry;
5.10.2 Transfer of an abandoned public road corresponding to lot 5 554 966, adjacent to airport road;
5.10.3 Lot 6 418 794, ch Boright, Proposed construction of a guest house of more than 50 square me-ters;
5.10.4 Lot 6 249 296 ch. Montée du Trille, Construction of a single-family dwelling – P11A-5 and P11A-7;
5.10.5 Lot 6 189 928 ch. Montée du Trille, Construction of a single-family dwelling- PIIA-5;

5.11 LEISURE AND CULTURE
6. NOTICE OF MOTION
6.1 By-law number 2023-491 regarding specific construction, alteration or occupancy projects for a building;

7. ADOPTION OF BYLAWS
7.1 Draft by-law number 2023-291 relating to specific construction, alteration or occupancy projects for an immovable (PPCMOI);
7.2 By-law number 2022-488-A to determine the tax rates and tariffs for the 2023 fiscal t<year and to set the conditions of collection;
8. BUDGETARY MONITORING AND ACCOUNTABILITY
8.1 Filing and approval of the list of payments made during the month;
8.2 Filing and approval of the list of payments incurred but not paid during the month;
8.3 Report of the expenditures authorized by the Director General Secretary Treasurer and by department Heads, in accordance with the delegation of expense authorization decreed by bylaw 2019-459 and its amendment;
9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF MEETING

 

 

 

Council meetings - Dates and notes

Monthly meetings 202 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 16
  • February 6
  • March 6
  • April 3
  • May 1st
  • June 5
  • July 3
  • August 7
  • Tuesday, September 5 — (Monday, September 4th: Labor Day)
  • October 2
  • November 6
  • December 4

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings of the Council Meetings 2023

March 6th, 2023 – regular meeting Part 1 and Part 2 (*the recording stopped at some point and was later started again, hence the two parts. Part of the meeting is therefore missing.)

February 16th, 2023 – special meeting

February 6th, 2023 – regular meeting

January 16th, 2023 – regular meeting

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

Elected officials from the Municipality of the Township of Potton took part in a training session regarding the code of ethics on January 28th, 2022.

Were present:

Burno Côté
Cynthia Sherrer
Émilie Hébert-Larue
Francis Marcoux
André Ducharme
Christine Baudinet
Jason Ball

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2023

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2022

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance spéciale budget 2021-12-14 projet06-01-2022 DownloadPreview
Procès-verbal 2021-12-06 projet08-12-2021 DownloadPreview
Procès verbal séance 2021 11 15 adopté08-12-2021 DownloadPreview
Procès-verbal 2021-10-04 adopté17-11-2021 DownloadPreview
Procès-verbal séance spéciale 2021-09-21 adopté27-09-2021 DownloadPreview
Procès-verbal séance 2021-09-07 adopté15-09-2021 DownloadPreview
Procès-verbal séance 2021-08-02 adopté17-08-2021 DownloadPreview
Procès-verbal séance 2021 07 05 adopté17-08-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 28 adopté07-07-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 15 adopté07-07-2021 DownloadPreview
Procès-verbal séance 2021-06-07 adopté07-07-2021 DownloadPreview
Procès-verbal 2021-05-03 adopté09-06-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 29 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 15 adopté05-05-2021 DownloadPreview
Procès verbal séance 2021-04-06 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 11 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 04 adopté05-05-2021 DownloadPreview
Procès-verbal 2021-03-01 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 22 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 11 adopté03-03-2021 DownloadPreview
Procès verbal 2021-02-01 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 01 19 adopté02-02-2021 DownloadPreview
Procès-verbal 2021 01 14 adopté02-02-2021 DownloadPreview
2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget)14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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