Municipality

Municipal Affairs

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
In accordance with the latest government guidelines, regular council meetings must now be held behind closed doors. Citizens will be able to listen to the audio recording of the session the following day, on this website

Agenda for the regular meeting
of the municipal Council of Potton Township
Monday, March 1 2021

1. OPENING OF MEETING AND ATTENDANCE

2. ADOPTION OF AGENDA

3. FIRST QUESTION PERIOD

4. ADOPTION OF MINUTES FROM FEBRUARY 2021

5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Issuing of a corporate credit card for the Administrative Director of the Fire and Civil Safety service (SSIC);
5.1.2 Cancellation of a corporate credit card;

5.2 FINANCES
5.2.1 Financial assistance to community organizations within the municipality;
5.2.2 Support for the request of two citizens of Potton with regards to the financial support program for local cultural initiatives of the Memphremagog MRC
5.2.3 Sale of properties for failure to pay taxes;

5.3 PERSONNEL
5.3.1 Hiring of a seasonal employee to operate the grader;
5.3.2 Hiring of seasonal employee for the tourist office;
5.3.3 Hiring of a lifeguard of for the municipal beach;

5.4 MATERIAL, EQUIPMENT & SUPPLIES

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Authorization to renew the horticultural maintenance contract for parks;

5.6 PUBLIC SAFETY
5.6.1 Hiring of new firefighters;
5.6.2 Authorization for the recognition of an emergency vehicle for the administrative direc-tor of the SSIC;
5.6.3 Authorization for the use of emergency rotating light for members of the SSIC;

5.7 TRANSPORTATION AND ROADS
5.7.1 Authorization to prepare a public call for tenders the corrective work to be done on Myosotis and des NĂ©nuphars roads;
5.7.2 Approval of the list of hourly rates of contractors for public works;

5.8 PUBLIC HYGIENE
5.8.1 Amendment to the GBI contract for professional services for the development of plans, specifications and supervision of repair work on the raw water intake of the drinking water network and snowmaking in the Owl’s Head sector;
5.8.2 Declaration of conformity filed with the Ministry of the Environment and the Fight against Climate Change (MELCC);

5.9 HEALTH AND WELL BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.11.1 Minor derogation : Lot 6 320 277, Panorama road, layout of a residence less than 5 m from the rear property line and less than 6 m from the front property line;
5.11.2 Minor derogation : Lot 5 553 639, 281 Ruiter Brook road, Development of an access road less than 6 m wide and with a slope greater than 10% which will serve a resi-dence located more than 45 m from the road;
5.11.3 Minor derogation : Lot 5 554 353, route de Mansonville, Development of an access road located less than 2 m from a lateral line, the slope of which is greater than 10% for a distance of 15 m and encroaching by more than one meter in a riparian strip (approximate encroachment area of 9 square meters);
5.11.4 Request for modification to the development plan and map A1 of the major land uses of the MRC de Memphrémagog in order to allow Extraction use on lot 5 553 482;

5.11 LEISURE AND CULTURE

6. NOTICE OF MOTION
6.1 Bylaw number 2001-291-BC modifying the zoning bylaw 2001-291 and its amendments;
6.2 Bylaw number 2001-295-I modifying the bylaw 2001-295 and its amendments regarding the conditions for issuing a construction permit;
6.3 Bylaw number 2011-387-A modifying the bylaw 2011-387 establishing conditions and rates for municipal services;
6.4 Borrowing bylaw number 2021-473 relating to the upgrade and increase in capacity of the drinking water treatment plant in the Owl’s Head sector and authorizing a loan for this pur-pose;
6.5 Borrowing bylaw number 2021-474 relating to the repair of the raw water intake for the Owl’s Head sector and authorizing a loan for this purpose;
6.6 Borrowing bylaw number 2021-475 regarding the road work on Myosotis and des NĂ©-nuphars roads and authorizing a loan for this purpose

7. ADOPTION OF BYLAWS
7.1 Second draft of bylaw number 2001-291-BA modifying the zoning bylaw 2001-291 and its amendments;
7.2 Second draft of bylaw 2001-291-BB modifying the zoning bylaw 2001-291 and its amend-ments;
7.3 First draft of bylaw number 2001-291-BC modifying the zoning bylaw 2001-291 and its amendments;
7.4 First draft of bylaw number 2001-295-I modifying the bylaw 2001-295 and its amendments regarding the conditions for issuing a construction permit;
7.5 First draft of bylaw number 2011-387-A modifying the bylaw 2011-387 establishing condi-tions and rates for municipal services;
7.6 First draft of borrowing bylaw number 2021-473 relating to the upgrade and increase in ca-pacity of the drinking water treatment plant in the Owl’s Head sector and authorizing a loan for this purpose;
7.7 First draft of borrowing bylaw number 2021-474 relating to the repair of the raw water intake for the Owl’s Head sector and authorizing a loan for this purpose;
6.7 First draft of borrowing bylaw number 2021-475 regarding the road work on Myosotis and des NĂ©nuphars roads and authorizing a loan for this purpose;

8. ACCOUNTABILITY AND RENDERING OF BUDGETARY ACCOUNTS

9. VARIA

10. SECOND QUESTION PERIOD

11. CLOSING OF MEETNG

Council meetings - Dates and notes

Monthly meetings 2021 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 14
  • February 1st
  • March 1st
  • April 6
  • May 3
  • June 7
  • July 5
  • August 2nd
  • September 7 — (Monday, September 6th: Labor Day)
  • October 4
  • November 15
  • December 6
  • ATTENTION: CHANGE Thursday, January 13, 2022 exceptionally

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Michael Laplume: 450 292-3313 ext. 234, 819 678-2240, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux22@hotmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, MCPottonCoteB@gmail.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions prĂ©sents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2021

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2020

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté 02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté 09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté 09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté 03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté 03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté 07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté 07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté 24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté 24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté 05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté 09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté 03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté 06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté 08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté 06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté 06-02-2020 DownloadPreview
2019

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget) 14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté 03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté 06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté 06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté 09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté 09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté 09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté 03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté 04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté 08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté 03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté 06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté 06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté 06-02-2019 DownloadPreview
2018

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2018-12-03 adopté 08-01-2019 DownloadPreview
Procès-verbal extraordinaire 2018-12-20 adopté 08-01-2019 DownloadPreview
Procès-verbal budget 2018-12-20 adopté 08-01-2019 DownloadPreview
Procès-verbal extraordinaire 2018-11-19 adopté 04-12-2018 DownloadPreview
Procès-verbal 2018-11-05 adopté 04-12-2018 DownloadPreview
Procès-verbal extraordinaire 2018-10-18 adopté 20-11-2018 DownloadPreview
Procès-verbal extraordinaire 2018-10-09 adopté 20-11-2018 DownloadPreview
Procès-verbal extraordinaire 2018-10-04 adopté 20-11-2018 DownloadPreview
Procès-verbal-2018-10-02 adopté 20-11-2018 DownloadPreview
Procès-verbal 2018 09 04 adopté 09-10-2018 DownloadPreview
Procès-verbal séance extraordinaire 2018-08-16 adopté 05-09-2018 DownloadPreview
Procès verbal 2018-08-06 adopté 05-09-2018 DownloadPreview
Procès verbal 2018 07 09 adopté 08-08-2018 DownloadPreview
Procès-verbal 2018-06-04 adopté 16-07-2018 DownloadPreview
Procès-verbal 2018-05-07 adopté 05-06-2018 DownloadPreview
Procès-verbal 2018 03 06 Extraordinaire adopté 24-05-2018 DownloadPreview
Procès-verbal 2018-04-09 adopté 08-05-2018 DownloadPreview
Procès-verbal 2018-03-05 adopté 12-04-2018 DownloadPreview
Procès verbal 2018-02-05 adopté 06-02-2018 DownloadPreview
Procès verbal 2018-01-15 adopté 06-02-2018 DownloadPreview
Procès verbal 2018-01-17 Extraordinaire adopté 06-02-2018 DownloadPreview
2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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