Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

Post Name Telephone Numbers e-Mail
Mayor Bruno Côté 819-580-9344 maire@potton.ca
Councillor seat 1 André Ducharme 450-368-1077 duch29@sympatico.ca
Councillor seat 2 Christine Baudinet 514-731-3554 c.baudinetpotton@gmail.com
Councillor seat 3 Francis Marcoux 450-292-3471 / 450-776-8567 francismarcoux2@gmail.com
Councillor seat 4 Émilie Hébert-Larue 514-245-4458 emiliehebertlarue@gmail.com
Councillor seat 5 Cynthia Sherrer 819-349-2916 csherrer11@outlook.com
Councillor seat 6 Jason Ball 450-292-0307 / 819-580-2449 swamp_ophilia@yahoo.com

 

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

Agenda for the regular meeting
of the municipal Council of the Township of Potton
Monday, December 4, 2023

1. OPENING OF THE MEETING
2. ADOPTION OF THE AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM NOVEMBER 2023
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 General mandate granted for professional legal services;
5.1.2 Closing of the town office during the holidays;
5.1.3 Mandate to our lawyers for representation;
5.1.4 Legal filing of the register of donations received by members of the Town Council;
5.1.5 Intention to revoke by-law 2008-358;
5.1.6 Correction to the 2024 regular council meeting schedule;

5.2 FINANCES
5.2.1 Reimbursement to the working capital;
5.2.2 Payment of invoice – Pavage G.O.;
5.2.3 Surplus/ deficit of sector taxes (aqueduct and sewer)
5.2.4 Gas Tax and Quebec contribution program TECQ financing program 2019-2024;
5.2.5 Withdrawal – financial assistance for development of Missisquoi North Park – André-Gagnon sector;

5.3 PERSONNEL
5.3.1 Adoption of the revised salary grid;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES
5.4.1 Authorization to renew the contract for the maintenance and support of PG Solutions applications;
5.4.2 Purchase of a snowmobile;
5.4.3 Authorization to renew maintenance contracts for air conditioning equipment in the municipal buildings;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Covered bridge de la Frontière;

5.6 PUBLIC SAFETY
5.6.1 Signature of agreement with American firefighters;

5.7 TRANSPORT AND ROADS
5.7.1 Acceptance of subcontractors for snow removal contracts;
5.7.2 Abrogate chloride purchase resolution number 2023 11 13;
5.7.3 Mandate to Union des municipalités du Québec – purchase of chloride for use as a dust suppressant;

5.8 PUBLIC HYGIENE

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 CPTAQ: Lot 5 554 124 request for authorization to dispose of and use for purposes other than agriculture;
5.10.2 Recognition of conformity of an existing road: Chemin Mountain house (lots 5 753 444 and 5 753 445);

5.11 CULTURE AND LEISURE

6. NOTICE OF MOTION
6.1 By-law number 2023-495 determining tax rates and tariffs for fiscal year 2024 and to set collection conditions;
6.2 By-law number 2008-358-A, revoking by-law 2008-358 concerning the historic monument designation of the Frontière covered bridge;
6.3 By-law number 2001-291-BK amending by-law 2001-291;
6.4 By-law number 2001-291-BL amending zoning by-law 2001-291;

7. ADOPTION OF BYLAWS
7.1 By-law number RU-2023-01-A amending by-law RU-2023-01 concerning alarm systems;
7.2 By-law project number 2023-495 to determine tax rates and tariffs for fiscal year 2024 and set collection conditions;
7.3 By-law project number 2001-291-BK amending by-law 2001-291;
7.4 By-law number 2022-484B amending by-law 2022-484 and it’s amendments concerning the conditions of employment of municipal employees;
7.5 By-law project number 2001-291-BL modifying the zoning by-law number 2001-291;
8. OF BUDGETARY ACCOUNTS
8.1 List pf payments made during the last month;
8.2 List of expenses incurred but not paid during the last period;
8.3 List of the variance analysis;

9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF THE MEETING

 

 

 

 

 

 

 

 

 

Council meetings - Dates and notes

Monthly meetings 202 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 16
  • February 6
  • March 6
  • April 3
  • May 1st
  • June 5
  • July 3
  • August 7
  • Tuesday, September 5 — (Monday, September 4th: Labor Day)
  • October 2
  • November 6
  • December 4

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

Elected officials from the Municipality of the Township of Potton took part in a training session regarding the code of ethics on January 28th, 2022.

Were present:

Burno Côté
Cynthia Sherrer
Émilie Hébert-Larue
Francis Marcoux
André Ducharme
Christine Baudinet
Jason Ball

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2023

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2022

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance spéciale budget 2021-12-14 projet06-01-2022 DownloadPreview
Procès-verbal 2021-12-06 projet08-12-2021 DownloadPreview
Procès verbal séance 2021 11 15 adopté08-12-2021 DownloadPreview
Procès-verbal 2021-10-04 adopté17-11-2021 DownloadPreview
Procès-verbal séance spéciale 2021-09-21 adopté27-09-2021 DownloadPreview
Procès-verbal séance 2021-09-07 adopté15-09-2021 DownloadPreview
Procès-verbal séance 2021-08-02 adopté17-08-2021 DownloadPreview
Procès-verbal séance 2021 07 05 adopté17-08-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 28 adopté07-07-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 15 adopté07-07-2021 DownloadPreview
Procès-verbal séance 2021-06-07 adopté07-07-2021 DownloadPreview
Procès-verbal 2021-05-03 adopté09-06-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 29 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 15 adopté05-05-2021 DownloadPreview
Procès verbal séance 2021-04-06 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 11 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 04 adopté05-05-2021 DownloadPreview
Procès-verbal 2021-03-01 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 22 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 11 adopté03-03-2021 DownloadPreview
Procès verbal 2021-02-01 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 01 19 adopté02-02-2021 DownloadPreview
Procès-verbal 2021 01 14 adopté02-02-2021 DownloadPreview
2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget)14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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