Municipal Affairs

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

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AGENDA FOR THE REGULAR MEETING
OF THE MUNICIPAL COUNCIL OF THE TOWNSHIP OF POTTON
TUESDAY, APRIL 3TH 2023

1. OPENING OF MEETING AND ATTENDANCE
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM MARCH 2023
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Participation of the Town of Stanstead in the intermunicipal agreement on forestry inspection;
5.1.2 Municipal Records and Archives Management Policy;
5.1.3 GALA Access Request – Records Management;
5.1.4 Insurability of heritage buildings – to the Ministry of Culture and Communications;
5.1.5 Support for the renewal of the property tax exemption for The Ruiter Valley Land Trust;

5.2 FINANCES
5.2.1 Authorization to finance the borrowing by-laws for Signall Hill road takeover;
5.2.2 Application for the financial assistance for a new fire hall;
5.2.3 Roadwork Assistance Program – Recovery and Acceleration Component – Resolution certifying completion of work;
5.2.4 Distribution of the financial assistance envelope to organizations;
5.2.5 Invoice payment – Corbus;
5.2.6 Invoice payment – GBI raw water intake surcharge;
5.2.7 Invoice payment – EXP inc. for Ruiter Brooke and Bellevue Road reconstruction project;

5.3 PERSONNEL
5.3.1 Hiring of employees at the Ecocenter for the 2023 season;
5.3.2 Hiring of attendants at the Vale Perkins municipal wharf;
5.3.3 Hiring of an attendant for the septic tank measurement program;
5.3.4 Hiring of a season labourer to operate the grader;
5.3.5 End of probationary period and enrolment of Sabrina Mruczek in the group insurance program;

5.4 MATERIAL, EQUIPMENT & SUPPLIES
5.4.1 Grant acknowledgement – Missisquoi North trails plaque;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Municipal properties – Report of the consultants of the Fédération québécoise des municipalités (FQM);

5.6 PUBLIC SAFETY
5.6.1 Purchase for the fire and civil security service (SSIC)
5.6.2 Participation in the training seminar;
5.6.3 Mandate for the design and preliminary evaluation of the costs of the fire hall project;
5.6.4 Purchase of rescue boots;
5.6.5 Authorization of a controlled burn;
5.6.6 Purchase of a new outboard motor for the fire and civil security service (SSIC);

5.7 TRANSPORTATION AND ROADS
5.7.1 Awarding of contract for the supply and spreading of crushed aggregate;
5.7.2 Purchase of a service vehicle for the road works department;

5.8 PUBLIC HYGIENE
5.8.1 Appointment of attendants in accordance with By-law 2014-428 concerning nuisances and aimed at preventing the infection of zebra mussels and other invasive exotic species;
5.8.2 Appointment of water patrol officers as municipal inspectors;
5.8.3 Change of work orders OC-A-11 and OC-A-12 to the Contruction Turco Inc. contract for the expan-sion of the service building at the Missisquoi River North Park, André-Gagnon sector;
5.8.4 Amendment to Comco contractors for the installation of cooling mats at the Missisquoi River North Park, André-Gagnon sector;
5.8.5 Awarding of contract for the rental, transportation and disposal of containers at the Ecocenter;
5.8.6 Amendments 17-18-19 to the contract with Filtrum for the increase of the drinking water produc-tion capacity in the Owl’s Head sector;

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Filling of certificates of Registry;
5.10.2 Transfer of an abandoned public road corresponding to lot 5 554 966, adjacent to airport road;
5.10.3 Lot 6 418 794, ch Boright, Proposed construction of a guest house of more than 50 square me-ters;
5.10.4 Lot 6 249 296 ch. Montée du Trille, Construction of a single-family dwelling – P11A-5 and P11A-7;
5.10.5 Lot 6 189 928 ch. Montée du Trille, Construction of a single-family dwelling- PIIA-5;

5.11 LEISURE AND CULTURE
6. NOTICE OF MOTION
6.1 By-law number 2023-491 regarding specific construction, alteration or occupancy projects for a building;

7. ADOPTION OF BYLAWS
7.1 Draft by-law number 2023-291 relating to specific construction, alteration or occupancy projects for an immovable (PPCMOI);
7.2 By-law number 2022-488-A to determine the tax rates and tariffs for the 2023 fiscal t<year and to set the conditions of collection;
8. BUDGETARY MONITORING AND ACCOUNTABILITY
8.1 Filing and approval of the list of payments made during the month;
8.2 Filing and approval of the list of payments incurred but not paid during the month;
8.3 Report of the expenditures authorized by the Director General Secretary Treasurer and by department Heads, in accordance with the delegation of expense authorization decreed by bylaw 2019-459 and its amendment;
9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF MEETING

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March 6th, 2023 – regular meeting Part 1 and Part 2 (*the recording stopped at some point and was later started again, hence the two parts. Part of the meeting is therefore missing.)

February 16th, 2023 – special meeting

February 6th, 2023 – regular meeting

January 16th, 2023 – regular meeting

December 13th, 2022 – special meeting (budget)

December 5th, 2022 – regular meeting: unfortunately, there was a problem with the recording of the meeting so there will be no audio recording this month.

November 7th, 2022 – regular meeting

October 13th, 2022 – special meeting

October 4th, 2022 – regular meeting

Septembre 15th, 2022 – special meeting

September 6th, 2022 – regular meeting

August 9th, 2022 – special meeting

August 1st, 2022 – regular meeting

July 21st, 2022 – special meeting

July 4th, 2022 – regular meeting

June 6th, 2022 – regular meeting

May 17th, 2022 – special meeting

May 2nd, 2022 – regular meeting

April 14th, 2022 – special meeting

April 4th, 2022 – regular meeting

March 7th, 2022 – regular meeting

February 7th, 2022 – regular meeting

January 13th, 2022 – regular meeting

January 14th, 2021 regular meeting

February 1, 2021, regular meeting

February 11, 2021, special meeting

March 1, 2021, regular meeting

March 4, 2021, special meeting

March 11, 2021, special meeting

April 6, 2021, regular meeting

April 15, 2021, special meeting

April 29, 2021, special meeting

May 3, 2021, regular meeting

June 7, 2021, regular meeting

June 15, 2021, special meeting

July 5, 2021, regular meeting

August 2nd, 2021, regular meeting

September 7, 2021, regular meeting

September 21, 2021, special meeting  –  Q & A related to the ”Fonds de parc” (in French only): Click here

October 4, 2021, regular meeting

November 15, 2021, regular meeting

December 6, 2021, regular meeting

May 4th monthly meeting

June 1st monthly meeting

June 8th special meeting

June 29th special meeting

July 6th monthly meeting

August 3rd monthly meeting

September 8th monthly meeting

October 5th monthly meeting

October 27th special meeting

November 2nd monthly meeting

November 16th special meeting

December 7th regular meeting

December 9th special meeting (Adoption of the budget)

December 15th special meeting (Circulation of off-road vehicles suspended)

December 22nd special meeting

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2^nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
3. provide stable child care, an important service for young families
4. resolve the motor sport issue
5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

• finalize the Round Barn project,
• preserve the services of the CLSC,
• continue the development of the Village of Mansonville,
• create a program of financial incentives to create jobs,
• create a housing assistance program for young families,
• meet the needs for public spaces,
• inter and intra-municipal transportation,
• the harmonious development of Owl’s Head,
• publicize available jobs, protect landscapes,
• limit speed on municipal roads,
• computerize the CLSC files,
• reduce the dichotomy between native and adopted citizens,
• internet access to town council meetings,
• creation of the Village-Mountain hiking trail (Owl’s Head),
• analyze the issue of property taxes for non-profit and conservation organizations,
• merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.