Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Michael Laplume: 450 292-3313 ext. 234, 819 678-2240, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux2@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, MCPottonCoteB@gmail.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
Municipal Council meetings are now open to the public. However, you must call 450 292-3313 extension 0 to reserve your place. First come, first served. Citizens will still be able to listen to the audio recording of the session the next day, on the town’s website.

AGENDA
For the municipal Council of the Township of Potton
Tuesday, September 7th, 2021

1. OPENING OF THE MEETING
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM AUGUST 2021
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Renewal and participation in the annual general meeting of the Missisquoi Bay Watershed Organization;
5.1.2 Authorization for a public call for tenders for the project to upgrade the Missisquoi-North trails in the Owl’s Head sector;

5.2 FINANCES
5.2.1 Local roads assistance program – rehabilitation component;
5.2.2 Resolution to present a project under the Fonds régions et rural program;

5.3 PERSONNEL

5.4 MATERIAL, EQUIPMENT AND SUPPLIES
5.4.1 Awarding of contract for the pre-purchase of an outdoor rink refrigeration system;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Payment of rent in the amount of $1 700 for the municipal parking lot;

5.6 PUBLIC SAFETY

5.7 TRANSPORTATION AND ROADS
5.7.1 Request for the installation of a 4-way stop sign at the intersection of Vale Perkins, Bombardier and Province Hill roads;
5.7.2 Mandate to EXP to prepare a public tender for the repair of Bellevue Street and Ruiter Brook Road under the Local Road Assistance Program – RIRL component;
5.7.3 Authorization to circulate on municipal roads for the development of trails and road crossings;

5.8 PUBLIC HYGIENE
5.8.1 Adoption of the annual report on drinking water management;
5.8.2 Invitation to tender for the rental, transportation and disposal of containers at the ecocenter;
5.8.3 Authorization for a public call for tenders for the rehabilitation of the raw water in-take for the Owl’s Head sector;
5.8.4 Modification to the contract with GBI for professional services for the preparation of plans, specifications and supervision of the rehabilitation of the raw water in-take for the Owl’s Head sector drinking water and snowmaking systems;

5.9 HEALTH AND WELLBEING

5.10 TOWNPLANNING AND DEVELOPMENT
5.10.1 Minor derogation: Lot 5 752 140, 150, chemin de l’Étang-Sugar Loaf, Regulariza-tion of an encroachment of a residence in the front setback and regularization of an encroachment of an accessory building of a side setback;
5.10.2 Minor derogation: Lot 5 751 129, 73 Knowlton Landing Road, Addition of a chim-ney and a roof on an existing residence, in the shoreline and in a natural landscape sector of superior interest, on a slope of more than 15% and encroachment in the side setback;
5.10.3 Minor derogation: Lot 5 751 424, 74 chemin Mayer, Wood cutting outside of the period when the ground is frozen;
5.10.4 Minor derogation: Lot 5 753 591, chemin Harry-George, Subdivision resulting in a proposed lot (6 454 557) with a depth of 52.5 m to the north and 50.63 m to the south;
5.10.5 Minor derogation: Lot 6 307 478, 323 Principale, placement of accessory build-ings exceeding the maximum number authorized, maximum surface area authorized, encroachment of the space reserved for the mobile canteen (foodtruck) into the applicable setback, flat roofs of the accessory buildings, presence of parking lots on the lot in relation to the activities of a mobile canteen (foodtruck);
5.10.6 PIIA-5: Lots 5 751 920 and 5 752 097 (projected lot 6 411 052), chemin du Do-maine, construction of a single-family dwelling;
5.10.7 PIIA-1A: 323 rue Principale, Redevelopment of the round barn property;

5.11 CULTURE AND LEISURE

6. NOTICE OF MOTION
6.1 Bylaw number 2012-415-B amending by-law 2012-415 and its amendment on the use of drinking water;
6.2 Borrowing bylaw number 2021-478 relating to the upgrade and increase in capacity of the drinking water treatment plant in the Owl’s Head sector and authorizing a loan for this purpose;
6.3 Borrowing bylaw number 2021-479 relating to the repair of the raw water intake for the Owl’s Head sector and authorizing a loan for this purpose;

7. ADOPTION OF BYLAWS
7.1 Draft bylaw number 2012-415-B amending by-law 2012-415 and its amendment on the use of drinking water;
7.2 Bylaw number 2013-423-B modifying the remuneration payable during municipal elec-tions and referendums;
7.3 Bylaw number 2021-221-C modifying the bylaw 221 and its amendments on minor der-ogations;
7.4 Bylaw number 2021-475-A modifying the bylaw concerning the upgrading of Myosotis and des Nénuphars roads and authorizing a loan for this purpose;
7.5 Borrowing bylaw number 2021-477 decreeing a loan of $1,406,250 to finance the grant from the ministère des Transports du Québec granted within the framework of the local road aid program;
7.6 Draft bylaw number 2021-478 relating to the upgrade and increase in capacity of the drinking water treatment plant in the Owl’s Head sector and authorizing a loan for this purpose;
7.7 Draft bylaw number 2021-479 relating to the repair of the raw water intake for the Owl’s Head sector and authorizing a loan for this purpose;

8. ACCOUNTIBILITY AND RENDERING OF BUDGETARY ACCOUNTS
8.1 List of payments made during the last month;
8.2 List of expenses incurred but not paid during the last month
8.3 List of the analysis of variances;

9. ANY OTHER BUSINESS

10. SECOND QUESTION PERIOD

11. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2021 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 14
  • February 1st
  • March 1st
  • April 6
  • May 3
  • June 7
  • July 5
  • August 2nd
  • September 7 — (Monday, September 6th: Labor Day)
  • October 4
  • November 15
  • December 6
  • ATTENTION: CHANGE Thursday, January 13, 2022 exceptionally

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté 02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté 09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté 09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté 03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté 03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté 07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté 07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté 24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté 24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté 05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté 09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté 03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté 06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté 08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté 06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté 06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget) 14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté 03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté 06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté 06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté 09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté 09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté 09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté 03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté 04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté 08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté 03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté 06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté 06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté 06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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