Municipality

Municipal Affairs

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
All regular municipal meetings of the Council may again be held in public.  However, due to the physical distancing guidelines related to the pandemic, the number of spaces will be limited.  Those interested in attending the meeting must call the Town Hall at 450 292-3313 ext 0, to reserve their place, 1st come, 1st served.The maximum capacity of the room is 20 people seated, in addition to the members of the Council.  Wearing a mask is mandatory.  The reservation is only made for one session at a time.Those who will not be present at the meeting may, if they wish, send their questions to info@potton.ca on the day of the meeting, before 4:00 pm.Please note that an audio recording of the meeting will be available as usual, the day after the meeting on the municipality’s website.

Agenda for the regular meeting
of the municipal council of Potton Township
Monday, November 2nd, 2020

1. OPENING OF MEETING
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM OCTOBER 2020
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Schedule of the regular Council meetings for 2020;

5.2 FINANCES
5.2.1 Request for financial assistance under the support program for the upgrading and improvement of trails and outdoor activity sites;
5.2.2 Authorization for a partial payment for gravel on several municipal roads;
5.2.3 Authorization to pay an invoice from Tijaro Ltée;
5.2.4 Temporary financing;

5.3 PERSONNEL
5.3.1 Hiring of a seasonal employee for snow removal on sidewalks;
5.3.2 Hiring of an attendant for the residual matter depot at the municipal garage – 2021;
5.3.3 Hiring of an employee for parks, property and buildings;
5.3.4 Nomination as required under section III of the Regulation respecting the application of the Act to promote the protection of persons by establishing a framework with regard to dogs;

5.4 MATERIAL, EQUIPMENT & SUPPLIES
5.4.1 Purchased of a used propane ice resurfacer;
5.4.2 Modification to the contract with Tijaro Ltée;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Fundraising campaign for the round barn;

5.6 PUBLIC SAFETY
5.6.1 Repair work on the pumper truck – 241;

5.7 TRANSPORTATION & ROADS
5.7.1 Filling of the private roads inspection report for the renewal of service agreements (chemins de tolérance);
5.7.2 Acceptance of subcontractors for the snow removal contracts;
5.7.3 Hourly rate for removal of snow accumulations in the village;
5.7.4 Mandate to the Union of Quebec municipalities for the purchase of chloride used as a dust supressant for the year 2021;

5.8 PUBLIC HYGIENE

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 PIIA-6 : Lot 6 320 273, Panorama road, addenda to permit request 2020-00163 – construction of a single-family dwelling;

5.11 CULTURE AND LEISURE

6. NOTICE OF MOTION
6.1 Bylaw number 2019-459-A modifying bylaw 201-459 regarding the rules for delegation, control and budgetary monitoring;
6.2 Bylaw number 2020-470 decreeing a tariff during an intervention intended to prevent or put out a vehicle on fire;

7. ADOPTION OF BYLAWS
7.1 Bylaw number 2001-291-AY modifying the zoning bylaw 2001-291 and its amendments;
7.2 Bylaw number 2001-292-Q modifying the subdivision bylaw 2001-292 and it amendments;
7.3 Bylaw number 2001-296-G modifying the PIIA bylaw 2001-296 and its amendments;
7.4 Bylaw number 2005-327-Q modifying the bylaw on conditional uses 2005-327 and its amendments;
7.5 Bylaw number 2020-469 authoring the use of off-road vehicles on public municipal roads;
7.6 Draft bylaw number 2020-470 decreeing a tariff during an intervention intended to prevent or put out a vehicle on fire;

8. ACCOUNTABILITY AND RENDERING OF BUDGETARY ACCOUNTS
8.1 List and approval of payments made during the last month;
8.2 List and approval of expenses incurred but not paid during the last month;
8.3 Approval of the report from the Director General Secretary Treasurer in accordance with bylaw 2019-459 under which he is delegated the authority to spend;

9. SECOND QUESTION PERIOD
10. VARIA
11. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2020 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 3rd
  • March 2nd
  • April 6
  • May 4
  • June 2st
  • July 6
  • August 3rd 
  • Tuesday, September 8 — (September 7: Labor Day)
  • October 5
  • November 2nd 
  • December 7
  • ATTENTION: CHANGE Thursday, January 14, 2021 exceptionally

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address: www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Jacques Marcoux: 450 292-3313 ext. 234, 819 437-5675, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 819 678 2240, miclaplume@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions prĂ©sents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2020

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2019

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2018

Legend:

Adopted (“AdoptĂ©”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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