Municipal Affairs

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

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Agenda for the regular meeting
of the municipal Council of the Township of Potton
Monday, December 4, 2023

1. OPENING OF THE MEETING
2. ADOPTION OF THE AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM NOVEMBER 2023
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 General mandate granted for professional legal services;
5.1.2 Closing of the town office during the holidays;
5.1.3 Mandate to our lawyers for representation;
5.1.4 Legal filing of the register of donations received by members of the Town Council;
5.1.5 Intention to revoke by-law 2008-358;
5.1.6 Correction to the 2024 regular council meeting schedule;

5.2 FINANCES
5.2.1 Reimbursement to the working capital;
5.2.2 Payment of invoice – Pavage G.O.;
5.2.3 Surplus/ deficit of sector taxes (aqueduct and sewer)
5.2.4 Gas Tax and Quebec contribution program TECQ financing program 2019-2024;
5.2.5 Withdrawal – financial assistance for development of Missisquoi North Park – André-Gagnon sector;

5.3 PERSONNEL
5.3.1 Adoption of the revised salary grid;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES
5.4.1 Authorization to renew the contract for the maintenance and support of PG Solutions applications;
5.4.2 Purchase of a snowmobile;
5.4.3 Authorization to renew maintenance contracts for air conditioning equipment in the municipal buildings;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Covered bridge de la Frontière;

5.6 PUBLIC SAFETY
5.6.1 Signature of agreement with American firefighters;

5.7 TRANSPORT AND ROADS
5.7.1 Acceptance of subcontractors for snow removal contracts;
5.7.2 Abrogate chloride purchase resolution number 2023 11 13;
5.7.3 Mandate to Union des municipalités du Québec – purchase of chloride for use as a dust suppressant;

5.8 PUBLIC HYGIENE

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 CPTAQ: Lot 5 554 124 request for authorization to dispose of and use for purposes other than agriculture;
5.10.2 Recognition of conformity of an existing road: Chemin Mountain house (lots 5 753 444 and 5 753 445);

5.11 CULTURE AND LEISURE

6. NOTICE OF MOTION
6.1 By-law number 2023-495 determining tax rates and tariffs for fiscal year 2024 and to set collection conditions;
6.2 By-law number 2008-358-A, revoking by-law 2008-358 concerning the historic monument designation of the Frontière covered bridge;
6.3 By-law number 2001-291-BK amending by-law 2001-291;
6.4 By-law number 2001-291-BL amending zoning by-law 2001-291;

7. ADOPTION OF BYLAWS
7.1 By-law number RU-2023-01-A amending by-law RU-2023-01 concerning alarm systems;
7.2 By-law project number 2023-495 to determine tax rates and tariffs for fiscal year 2024 and set collection conditions;
7.3 By-law project number 2001-291-BK amending by-law 2001-291;
7.4 By-law number 2022-484B amending by-law 2022-484 and it’s amendments concerning the conditions of employment of municipal employees;
7.5 By-law project number 2001-291-BL modifying the zoning by-law number 2001-291;
8. OF BUDGETARY ACCOUNTS
8.1 List pf payments made during the last month;
8.2 List of expenses incurred but not paid during the last period;
8.3 List of the variance analysis;

9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF THE MEETING

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November 6th, 2023 – regular meeting

October 2nd, 2023 – regular meeting

September 14th, 2023 – special meeting

September 5th, 2023 – regular meeting

August 7th, 2023 – regular meeting

July 20th, 2023 – special meeting

July 11th, 2023 – special meeting

July 3rd, 2023 – regular meeting

June 5th, 2023 – regular meeting

May 1st, 2023 – regular meeting

April 3rd, 2023 – regular meeting

March 6th, 2023 – regular meeting Part 1 and Part 2 (*the recording stopped at some point and was later started again, hence the two parts. Part of the meeting is therefore missing.)

February 16th, 2023 – special meeting

February 6th, 2023 – regular meeting

January 16th, 2023 – regular meeting

December 13th, 2022 – special meeting (budget)

December 5th, 2022 – regular meeting: unfortunately, there was a problem with the recording of the meeting so there will be no audio recording this month.

November 7th, 2022 – regular meeting

October 13th, 2022 – special meeting

October 4th, 2022 – regular meeting

Septembre 15th, 2022 – special meeting

September 6th, 2022 – regular meeting

August 9th, 2022 – special meeting

August 1st, 2022 – regular meeting

July 21st, 2022 – special meeting

July 4th, 2022 – regular meeting

June 6th, 2022 – regular meeting

May 17th, 2022 – special meeting

May 2nd, 2022 – regular meeting

April 14th, 2022 – special meeting

April 4th, 2022 – regular meeting

March 7th, 2022 – regular meeting

February 7th, 2022 – regular meeting

January 13th, 2022 – regular meeting

January 14th, 2021 regular meeting

February 1, 2021, regular meeting

February 11, 2021, special meeting

March 1, 2021, regular meeting

March 4, 2021, special meeting

March 11, 2021, special meeting

April 6, 2021, regular meeting

April 15, 2021, special meeting

April 29, 2021, special meeting

May 3, 2021, regular meeting

June 7, 2021, regular meeting

June 15, 2021, special meeting

July 5, 2021, regular meeting

August 2nd, 2021, regular meeting

September 7, 2021, regular meeting

September 21, 2021, special meeting  –  Q & A related to the ”Fonds de parc” (in French only): Click here

October 4, 2021, regular meeting

November 15, 2021, regular meeting

December 6, 2021, regular meeting

May 4th monthly meeting

June 1st monthly meeting

June 8th special meeting

June 29th special meeting

July 6th monthly meeting

August 3rd monthly meeting

September 8th monthly meeting

October 5th monthly meeting

October 27th special meeting

November 2nd monthly meeting

November 16th special meeting

December 7th regular meeting

December 9th special meeting (Adoption of the budget)

December 15th special meeting (Circulation of off-road vehicles suspended)

December 22nd special meeting

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2^nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
3. provide stable child care, an important service for young families
4. resolve the motor sport issue
5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

• finalize the Round Barn project,
• preserve the services of the CLSC,
• continue the development of the Village of Mansonville,
• create a program of financial incentives to create jobs,
• create a housing assistance program for young families,
• meet the needs for public spaces,
• inter and intra-municipal transportation,
• the harmonious development of Owl’s Head,
• publicize available jobs, protect landscapes,
• limit speed on municipal roads,
• computerize the CLSC files,
• reduce the dichotomy between native and adopted citizens,
• internet access to town council meetings,
• creation of the Village-Mountain hiking trail (Owl’s Head),
• analyze the issue of property taxes for non-profit and conservation organizations,
• merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.