Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

Post Name Telephone Numbers e-Mail
Mayor Bruno Côté 819-580-9344 maire@potton.ca
Councillor seat 1 André Ducharme 450-368-1077 duch29@sympatico.ca
Councillor seat 2 Christine Baudinet 514-731-3554 c.baudinetpotton@gmail.com
Councillor seat 3 Francis Marcoux 450-292-3471 / 450-776-8567 francismarcoux2@gmail.com
Councillor seat 4 Émilie Hébert-Larue 514-245-4458 emiliehebertlarue@gmail.com
Councillor seat 5 Cynthia Sherrer 819-349-2916 csherrer11@outlook.com
Councillor seat 6 Jason Ball 450-292-0307 / 819-580-2449 swamp_ophilia@yahoo.com

 

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

AGENDA FOR THE REGULAR MEETING
OF THE MUNICIPAL COUNCIL OF THE TOWNSHIP OF POTTON
MONDAY, MAY 6TH, 2024

1. OPENING OF MEETING

2. ADOPTION OF AGENDA

3. FIRST QUESTION PERIOD

4. ADOPTION OF MINUTES FROM APRIL 2024

5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Designation of Bruno Côté as the municipality’s representative on the board of directors of action Memphré-Ouest;
5.1.2 Support for request to MTQ concerning First Responders parade;
5.1.3 Policy for use of video surveillance cameras and recording software;

5.2 FINANCES
5.2.1 Deposit of the budget review;
5.2.2 Authorization of the payment of the first instalment on the amount payable by the Munici-pality for the services of the Sûreté du Québec;
5.2.3 Request for financial assistance under the Fonds Régions et Ruralité (FRR) program –Volet 4;
5.2.4 Bill payement – Binatek;
5.2.5 Taxe sale agreement with the Memphremagog MRC;

5.3 PERSONNEL
5.3.1 Hiring of a library attendant;
5.3.2 Hiring of a parks and green spaces attendant – ACPL green jobs program;
5.3.3 Hiring of an Ecocentre attendant for the 2024 season;
5.3.4 Hiring of a tourist office/ graphic designer;

5.4 MATERIAL, EQUIPMENT & SUPPLIES

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Awarding of contract for the maintenance of rest areas and walking trails;
5.5.2 Vacant municipal lot – revocation of resolution 2024 02 16;

5.6 PUBLIC SAFETY
5.6.1 Deposit of monthly statistics (SSIC);
5.6.2 Dismissal – employee number 13-2791;
5.6.3 Attendance at a training seminar;
5.6.4 Equipment sharing agreement with Coopérative de Travailleur d’Ambulance de l’Estrie;
5.6.5 Renewal of SURVI-Mobile and SURVI-VÉHICULAIRE service agreements with CAUCA;

5.7 TRANSPORTATION AND ROADS
5.7.1 Deposit – Monthly road report;
5.7.2 Authorization to sign agreement – road maintenance between Potton and Bolton-Est;
5.7.3 Mandate to EXP for Signal-Hill road paving pre-project study;

5.8 PUBLIC HYGIENE
5.8.1 Eco center rates;
5.8.2 Awarding of contract for rental, transportation and disposal of Ecocenter containers;
5.8.3 Authorization to sign – Eco Entreprise Québec agreement;

5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Authorization to sign an agreement to carry out infrastructure work for the «Érablière Phase 1 – non serviced road» project;
5.10.2 Contribution for park fees: lots 5 555 197 and 6 557 155 – subdivision project;
5.10.3 CPTAQ: Alienation request to sell lots 5 553 811, 5 554 869, 5 555 158 and retain lot 5 553 810 on West Hill road;
5.10.4 Lot 5 752 351, 279 ch. Peabody, encroachment of existing house into front setback;
5.10.5 Lot 5 554 307, route de Mansonville, number of accesses, width of one access and total width of accesses;
5.10.6 Lot 5 554 228, 21 ch. Vale Perkins, change partial siding on residence – PIIA-1B;
5.10.7 Lot 5 554 219, 7 rue Mill, addition of an accessory building and a porch on the left side of the residence -PIIA-1B;
5.10.8 Lot 5 554 215, 18 rue Mill, addendum to permit 2023-00257 regarding the front dormer window – PIIA-1B;
5.10.9 Lot 6 586 411, Schoolcraft road, construction of a single-family dwelling and an accesso-ry building – PIIA-7;
5.10.10 Lot 6 469 852 – Toponymization of a road under construction (ch. Étang Sugarloaf sec-tor);

5.11 LEISURE AND CULTURE
5.11.1 Membership to Conseil Sport Loisir de l’Estrie (CSLE);

6. NOTICE OF MOTION

7. ADOPTION AND PRESENTATION OF BYLAWS

8. ACCOUNTABILITY AND RENDERING OF BUDGETARY ACCOUNTS
8.1 Accounts payable – one-period accounts payable analysis;
8.2 Account payable – selective list;
8.3 Deposit – variation analysis;

9. VARIA

10. SECOND QUESTION PERIOD

11. CLOSING OF MEETING

 

 

 

 

 

 

 

Council meetings - Dates and notes
Calendar of regular council meetings 2024 – 1st Monday of the month (unless otherwise noted) at 7 p.m.:
  • January 15
  • February 5
  • March 4th
  • Tuesday, April 2 (April 1: Easter Monday)
  • May 6th
  • June 3rd
  • Tuesday, July 2 (July 1: Canada Day)
  • August 5th
  • Tuesday, September 3 – (September 2: Labour Day)
  • October 7th
  • November 4th
  • December 2nd

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

Elected officials from the Municipality of the Township of Potton took part in a training session regarding the code of ethics on January 28th, 2022.

Were present:

Burno Côté
Cynthia Sherrer
Émilie Hébert-Larue
Francis Marcoux
André Ducharme
Christine Baudinet
Jason Ball

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2024

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2023

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extra ordinaire du 18 décembre 2023, adoptée17-01-2024 DownloadPreview
Procès-verbal séance extra ordinaire , budget du 12 décembre 2023, adoptée17-01-2024 DownloadPreview
Procès-verbal séance ordinaire du 4 decembre 2023, adoptée17-01-2024 DownloadPreview
Procès verbal séance ordinaire du 6 novembre adopté06-12-2023 DownloadPreview
Procès-verbal séance ordinaire du 2 octobre adopté08-11-2023 DownloadPreview
Procès verbal séance spéciale du 13 septembre adoptée04-10-2023 DownloadPreview
Procès-verbal séance ordinaire du 5 septembre 2023 adopté04-10-2023 DownloadPreview
Procès verbal séance ordinaire 7 août 2023 adopté07-09-2023 DownloadPreview
Procès verbal séance spéciale du 20 juillet adopte10-08-2023 DownloadPreview
Procès-verbal séance spéciale du 11 juillet adopté10-08-2023 DownloadPreview
Procès verbal séance ordinaire du 3 juillet adopté10-08-2023 DownloadPreview
Procès-verbal séance ordinaire du 5 juin adopté05-07-2023 DownloadPreview
Procès-verbal du séance ordinaire du 1 mai 2023 adopté07-06-2023 DownloadPreview
Procès-verbal séance ordinaire du 3 avril 2023 adopté05-04-2023 DownloadPreview
Procès-verbal séance ordinaire du 6 mars 2023 adopté05-04-2023 DownloadPreview
Procès verbal séance ordinaire 6 février 2023 adopté08-03-2023 DownloadPreview
Procès-verbal séance spéciale 16 février 2023 adopté20-02-2023 DownloadPreview
Procès verbal séance ordinaire 6 février 2023 projet09-02-2023 DownloadPreview
Procès-verbal séance spéciale 31 janvier 2023 adopté02-02-2023 DownloadPreview
Procès-verbal séance ordinaire 16 janvier 2023 adopté23-01-2023 DownloadPreview
2022

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance spéciale budget 2021-12-14 projet06-01-2022 DownloadPreview
Procès-verbal 2021-12-06 projet08-12-2021 DownloadPreview
Procès verbal séance 2021 11 15 adopté08-12-2021 DownloadPreview
Procès-verbal 2021-10-04 adopté17-11-2021 DownloadPreview
Procès-verbal séance spéciale 2021-09-21 adopté27-09-2021 DownloadPreview
Procès-verbal séance 2021-09-07 adopté15-09-2021 DownloadPreview
Procès-verbal séance 2021-08-02 adopté17-08-2021 DownloadPreview
Procès-verbal séance 2021 07 05 adopté17-08-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 28 adopté07-07-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 15 adopté07-07-2021 DownloadPreview
Procès-verbal séance 2021-06-07 adopté07-07-2021 DownloadPreview
Procès-verbal 2021-05-03 adopté09-06-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 29 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 15 adopté05-05-2021 DownloadPreview
Procès verbal séance 2021-04-06 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 11 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 04 adopté05-05-2021 DownloadPreview
Procès-verbal 2021-03-01 adopté05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 22 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 11 adopté03-03-2021 DownloadPreview
Procès verbal 2021-02-01 adopté03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 01 19 adopté02-02-2021 DownloadPreview
Procès-verbal 2021 01 14 adopté02-02-2021 DownloadPreview
2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2020 12 22 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté02-02-2021 DownloadPreview
Procès-verbal 2020-12-07 adopté02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget)14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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