Municipality

Municipal Affairs

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
The government has extended the state of health emergency until June 3rd for municipalities. As a result, the Municipal Council will meet in private during its regular meeting on June 1st, to avoid the movement and gathering of citizens. The public is invited to ask their questions by email at info@potton.ca until 4:30 p.m.

Agenda for the regular meeting
of the Municipal Council of the Township of Potton
Monday, July 6th, 2020

1. OPENING OF MEETING
2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM JUNE 2020
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 Participation of certain councillors in the annual FQM convention;

5.2 FINANCES
5.2.1 Authorization to pay the invoice for calcium on unpaved roads;
5.2.2 Authorization to pay an invoice from Tijaro Ltée;
5.2.3 Payment authorization for the rent supplement program;
5.2.4 Assistance program for local roads – Acceleration of investments in local road networks and recovery of local road infrastructures;

5.3 PERSONNEL
5.3.1 Hiring of a building and environment inspector;
5.3.2 Hiring of an attendant for the residual matter depot at the municipal garage;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Amendment to the Tijaro Ltée contract for an electrical modification;

5.6 PUBLIC SAFETY

5.7 TRANSPORTATION & ROADS
5.7.1 Mandate to the firm EXP for the preparation of a public tender for the repair of various gravel roads (RIRL program);
5.7.2 Mandate to the firm EXP for the preparation of plans and specifications for Myosotis and Nénuphars roads;

5.8 PUBLIC HYGIENE
5.8.1 Authorization to prepare a public call for tenders for a residual matter collection contract;
5.8.2 Mandate to Environnement LCL Inc. to prepare two site characterizations necessary for new septic treatment installations;
5.8.3 Mandate for a pre-project study and for a bathymetric survey in connection with the rehabilitation of the raw water intake for drinking water and snow at Owl’s Head;

5.9 HEALTH AND WELLBEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Minor derogation: lot 5 752 150, Sugar Loaf pond road, installation of a dock on a vacant piece of land;
5.10.2 Minor derogation: Lot 6 320 272, Panorama road, construction of a single-family dwelling on a slope of 53,1%;
5.10.3 Minor derogation: Lot 7 752 001, montée des Écureuils, construction of a dwelling on a natural slope of more than 15%;
5.10.4 PIIA-6: Lot 6 320 272, Panorama road, construction of a single-family dwelling;
5.10.5 PIIA-5: Lot 5 752 482, 11 Grand Duc road, extension of a single-family dwelling;
5.10.6 PIIA-5: Lot 5 752 180, 30 Phillias-Cyr road, extension of a porch in the front and side yard;
5.10.7 Toponymy – Lot 6 125 713, creation of a private road from Baker road;

5.11 LEISURE AND CULTURE
5.11.1 Authorization to sign a leisure agreement with the town of Waterloo;
5.11.2 Adoption of the new policy for reimbursing day camp fees;
5.11.3 Adoption of the new policy for financial assistance for private day camps;

6. NOTICE OF MOTION
6.1 Borrowing bylaw number 2020-466 decreeing a loan of $ 1,501,760 in order to finance the subsidy from the Quebec Ministry of Transport granted under the local roadway assistance program;
6.2 Bylaw number governing mobile canteens and food trucks;

7. ADOPTION OF BYLAWS
7.1 Bylaw number 2001-291-AX modifying the zoning bylaw 2001-291 and its amendments;
7.2 Bylaw number 2001-292-M modifying the subdivision bylaw 2001-292 and its amendments;
7.3 Bylaw number 2001-292-O modifying the subdivision bylaw 2001-292 and its amendments;
7.4 Bylaw number 2001-295-H modifying the bylaw 2001-295 and its amendments on the conditions for issuing a construction permit;
7.5 Bylaw number 2017-440-G modifying the bylaw 2017-440 and its amendments on fire and civil safety;
7.6 Draft of borrowing bylaw number 2020-466 decreeing a loan of $ 1,501,760 in order to finance the subsidy from the Quebec Ministry of Transport granted under the local roadway assistance program;
8. RENDERING OF ACCOUNTS
8.1 List and approval of payments made during the month;
8.2 List and approval of expenses incurred during the last month but not paid yet;
8.3 Report from the Director General Secretary Treasurer of authorized expenditures by department heads in accordance with the delegation of authorization under bylaw 2019-459;

9. VARIA

10. SECOND QUESTION PERIOD

11. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2020 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 3rd
  • March 2nd
  • April 6
  • May 4
  • June 2st
  • July 6
  • August 3rd 
  • Tuesday, September 8 — (September 7: Labor Day)
  • October 5
  • November 2nd 
  • December 7
  • January 11, 2021

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address: www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
The government has extended the state of health emergency until June 3rd for municipalities. As a result, the Municipal Council will meet in private during its regular meeting on June 1st, to avoid the movement and gathering of citizens. The public is invited to ask their questions by email at info@potton.ca until 4:30 p.m.

Agenda for the regular meeting
of the Municipal Council of the Township of Potton
Monday, June 1st 2020

1. OPENING OF MEETING

2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. MAYOR’S REPORT ON THE FINANCIAL SITUATION OF THE MUNICIPALITY
5. ADOPTION OF MINUTES FROM MAY 2020
6. CURRENT AFFAIRS AND DELIBERATIONS
6.1 GENERAL ADMINISTRATION
6.1.1 Authorization for the « Relais du lac Memphremagog » event;
6.1.2 Approval of the deconfinement plan for public access to the municipal offices»;

6.2 FINANCES
6.2.1 Filing of the annual accounting report from Recyc-Québec;
6.2.2 Cancellation of interest – late payment of taxes;
6.2.3 Authorization to pay invoices from JP Cadrin & associés;
6.2.4 Authorization for the first installment of the annual amount owed by the Municipality to the Quebec provincial police;

6.3 PERSONNEL
6.3.1 Hiring of attendants for the municipal wharf in Vale Perkins;
6.3.2 Hiring of a coordinator for the Ecocentre;
6.3.3 Abrogation of resolution 2020 04 09;

6.4 MATERIAL, EQUIPMENT & SUPPLIES
6.4.1 Purchase by lease of a tractor;

6.5 PROPERTIES AND RENTED SPACES

6.6 PUBLIC SAFETY
6.6.1 Adoption of the annual report on fire safety;

6.7 TRANSPORTATION AND ROADS
6.7.1 Authorization to exercise the optional year on the snow removal contracts;
6.7.2 Acceptance of the professional engineering service proposal;
6.7.3 Awarding of the contract for cutting of road sides;

6.8 PUBLIC HYGIENE
6.8.1 Authorization to prepare a call for tenders by invitation for metal recovery services at the Ecocentre;
6.8.2 Authorization to prepare a public call for tenders for professional services concerning the repair of the raw drinking water intake and snow making at Owl’s Head;

6.9 HEALTH AND WELL BEING

6.10 TOWN PLANNING AND DEVELOPMENT
6.10.1 Illegal building – violation;
6.10.2 Illegal building – violation;

6.11 CULTURE AND LEISURE

7. NOTICE OF MOTION
7.1 Bylaw number 2001-291-AX modifying the zoning bylaw 2001-291 and its amendments;
7.2 Bylaw number 2001-292-O modifying the subdivision bylaw 2001-292 and its amendments;
7.3 Bylaw number 2001-295-H modifying the bylaw 2001-295 and its amendments regarding the conditions for issuing a construction permit;
7.4 Bylaw number 2007-345-E modifying the bylaw 2007-345 and its amendments constituting the urban advisory committee;
7.5 Bylaw number 2017-440-G modifying the bylaw 2017-440 and its amendments of fire and civil safety;

8. ADOPTION OF BYLAWS
8.1 Draft bylaw number 2001-291-AX modifying the zoning bylaw 2001-291 and its amendments;
8.2 Second draft of bylaw 2001-292-N modifying the subdivision bylaw 2001-292 and its amendments;
8.3 Draft bylaw number 2001-292-O modifying the subdivision bylaw 2001-292 and its amend-ments;
8.4 Bylaw number 2001-295-G modifying the bylaw 2001-295 and its amendments regarding the conditions for issuing a construction permit;
8.5 Draft bylaw 2001-295-H modifying the bylaw 2001-295 and its amendments regarding the conditions for issuing a construction permit;
8.6 Bylaw number 2001-297-D modifying the comprehensive development plan bylaw 2001-297 and its amendments;
8.7 Draft bylaw number 2007-345-E modifying the bylaw 2007-345 and its amendments consti-tuting the urban advisory committee;
8.8 Draft bylaw number 2017-440-G modifying the bylaw 2017-440 and its amendments on fire and civil safety;
8.9 Bylaw number 2020-221-B modifying the bylaw concerning minor derogations 221 and its amendments;
8.10 Bylaw number 2020-465 regarding a support program and the applicable rules for the re-placement of septic installation;

9. RENDERING OF ACCOUNTS
9.1 List of payments made during the month;
9.2 List of expenses incurred but no yet paid during the month;
9.3 Report of authorized expenditures from the Director General Secretary Treasurer in accord-ance with the delegation of authorization under bylaw 2019-459;

10. VARIA

11. SECOND QUESTION PERIOD

12. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2020 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 3rd
  • March 2nd
  • April 6
  • May 4
  • June 2st
  • July 6
  • August 3rd 
  • Tuesday, September 8 — (September 7: Labor Day)
  • October 5
  • November 2nd 
  • December 7
  • January 11, 2021

To support elected officials in their role during a municipal council meeting, the reference guide for elected municipal officials is a tool which is very useful. You may find the reference guide at the follow address: www.electionsmunicipales.gouv.qc.ca/pub/elections/guide_elus.pdf

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Jacques Marcoux: 450 292-3313 ext. 234, 819 437-5675, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux22@hotmail.com
Mr Michael Laplume, #4: 819 678 2240, miclaplume@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, bruno@marechaleriecote.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016
2015
2014
2013
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