Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.

The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

MAYOR :

Mr. Michael Laplume: 450 292-3313 ext. 234, 819 678-2240, maire.potton@potton.ca

COUNCILLORS :

Mr André Ducharme, #1: 450 292-5012, duch29@sympatico.ca
Mr Edward Mierzwinski, #2: 819 340-0381, 819 620-5791, emierzwinski@gmail.com
Mr Francis Marcoux, #3: 450 292-3471, 450 776-8567, francismarcoux2@gmail.com
Mr Bruno Côté, #5: 450 292-5802, 819 580-9344, MCPottonCoteB@gmail.com
Mr Jason Ball, #6: 450 292-0307, 819 580-2449, swamp_ophilia@yahoo.com

Click on any email to send a message.

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL
In accordance with the latest government guidelines, regular council meetings must now be held behind closed doors. Citizens will be able to listen to the audio recording of the session the following day, on this website

Agenda for the regular meeting
of the Municipal Council of the Township of Potton
Monday, June 7, 2021

1. OPENING OF MEETING

2. ADOPTION OF AGENDA
3. FIRST QUESTION PERIOD
4. MAYOR’S REPORT ON THE FINANCIAL SITUATION OF THE MUNICIPALITY
5. ADOPTION OF MINUTES FROM MAY 2021
6. CURRENT AFFAIRS AND DELIBERATIONS
6.1 GENERAL ADMINISTRATION
6.1.1 Adoption of the destruction list;
6.1.2 Resolution to maintain bilingual status;
6.1.3 Voting by mail for eligible voters aged 70 and over for the general election of No-vember 7, 2021 and for any procedure restarted following this election;
6.1.4 Cancellation of the vote by mail for non-domiciled persons registered on the electoral or referendum list;
6.1.5 Authorization to sign a grant agreement with the Club de VHR du canton de Potton;
6.1.6 Renewal of a five-year partnership with MRC Memphremagog for the Chemins de Cantons;

6.2 FINANCES
6.2.1 Authorization to pay an invoice from Action Memphré-Ouest;
6.2.2 Authorization to pay the invoice for calcium on unpaved roads;
6.2.3 Support for the financial assistance request by the Notre-Dame-du-Mont-Carmel parish under the local cultural initiatives program of the MRC Memphrémagog;
6.2.4 Cancellation of certain accounts receivable – taxes;

6.3 PERSONNEL
6.3.1 Adjustment of the salary for the public works foreman;
6.3.2 Hiring of attendants for the tourist office;

6.4 MATERIAL, EQUIPMENT & SUPPLIES
6.4.1 Purchase of a service vehicle for the Parks and green spaces department;

6.5 PROPERTIES AND RENTED SPACES
6.5.1 Intention of the municipality to purchase a piece of land;
6.5.2 Awarding of the contract for maintaining of the rest-stops;
6.5.3 Awarding of the contract for wood-cutting;
6.5.4 Authorization for a public call for tenders for the purchase of a refrigeration equipment for the outdoor rink;

6.6 PUBLIC SAFETY
6.6.1 Training for the Fire and Civil Security department;
6.6.2 Authorization to sign an agreement regarding the establishment of a mutual assistance plan for water rescue;

6.7 TRANSPORTATION AND ROADS
6.7.1 Awarding of the contract for the cutting of road sides;

6.8 PUBLIC HYGIENE
6.8.1 Amendment to the FNX-INNOV contract for professional services for the development of plans, specifications and supervision of work to increase the capacity of the drinking water production plant in the Owl’s Head sector;
6.8.2 Authorization to sign an agreement with Destination Owl’s Head for the repair of the raw water intake in Lake Memphremagog;
6.8.3 Authorization to sign an agreement for increasing the capacity of drinking water equipment in the Owl’s Head area;

6.9 HEALTH AND WELL BEING

6.10 TOWN PLANNING AND DEVELOPMENT
6.10.1 Minor derogation: Lot 5 751 129, 73 Knowlton Landing road, Extension of a residence and other additions on the shore line and/or on a slope of more than 15%;
6.10.2 Minor derogation: Lot 5 751 509, 28 Bécassines road, Construction of a guest house on a property with less than 10 000 square metres;
6.10.3 PIIA-6: Lot 6 414 555, Panorama road, construction of a multi-family dwelling (Glazz4);
6.10.4 PIIA-6: Lot 6 414 554, Panorama road, construction of a multi-family dwelling (Glazz5);
6.10.5 PIIA-6: Lots 5 752 790 and 6 227 349, Girls Camp road, Subdivision of lots 5 752 790 and 6 227 349 in four (4) lots – Développement de La Falaise (3 single-family dwellings) and revision of the Marina property limits;
6.10.6 PIIA-2: Lot 5 554 192, 340 rue Principale, Installation of two new signs;
6.10.7 Toponymy: Identification of an odonym – New street;
6.10.8 PIIA-5: Lot 6 415 013, de la Traversée road, construction of a single-family dwelling ;
6.10.9 PIIA-6 : Lot 5 752 592, 40 des Chevreuils road, Renovation ;
6.10.10 Authorization to sign an agreement to carry out infrastructure work for the GLAZ 3-4-5 development project;
6.10.11 Resolution in support of a request for authorization for alienation from the CPTAQ;

6.11 CULTURE AND LEISURE

7. NOTICE OF MOTION
7.1 Bylaw number 2020-469-A repealing bylaw 2020-469 authorizing the circulation of off-road vehicles on municipal streets and public roads;

8. ADOPTION OF BYLAWS
8.1 Bylaw number 2003-313-D modifying bylaw 2003-313 and its amendments regarding management of Vale Perkins wharf;
8.2 Draft bylaw number 2020-469-A repealing bylaw 2020-469 authorizing the circulation of off-road vehicles on municipal streets and public roads;

9. RENDERING OF ACCOUNTS
9.1 List of payments made during the month;
9.2 List of expenses incurred but no yet paid during the month;
9.3 Report of authorized expenditures from the Director General Secretary Treasurer in accord-ance with the delegation of authorization under bylaw 2019-459 and its amendment;

10. VARIA

11. SECOND QUESTION PERIOD

12. CLOSING OF MEETING

Council meetings - Dates and notes

Monthly meetings 2021 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 14
  • February 1st
  • March 1st
  • April 6
  • May 3
  • June 7
  • July 5
  • August 2nd
  • September 7 — (Monday, September 6th: Labor Day)
  • October 4
  • November 15
  • December 6
  • ATTENTION: CHANGE Thursday, January 13, 2022 exceptionally

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté 02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté 09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté 09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté 03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté 03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté 07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté 07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté 24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté 24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté 05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté 09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté 03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté 06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté 08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté 06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté 06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget) 14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté 03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté 06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté 06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté 09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté 09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté 09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté 03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté 04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté 08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté 03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté 06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté 06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté 06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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