Municipality

Municipal Affairs

THE MUNICIPAL COUNCIL CURRENT MEMBERS

Members of council are elected every fourth year for 4 years, as a whole; thus, each counciller represents the whole Township of Potton, not districts. Citizens vote for all members of council.
The Municipal Council of Potton is composed of the mayor and of six (6) councillors :

Post Name Telephone Numbers e-Mail
Mayor Bruno Côté 819-580-9344 maire@potton.ca
Councillor seat 1 André Ducharme 450-368-1077 duch29@sympatico.ca
Councillor seat 2 Christine Baudinet 514-731-3554 c.baudinetpotton@gmail.com
Councillor seat 3 Francis Marcoux 450-292-3471 / 450-776-8567 francismarcoux2@gmail.com
Councillor seat 4 Émilie Hébert-Larue 514-245-4458 emiliehebertlarue@gmail.com
Councillor seat 5 Cynthia Sherrer 819-349-2916 csherrer11@outlook.com
Councillor seat 6 Jason Ball 450-292-0307 / 819-580-2449 swamp_ophilia@yahoo.com

 

AGENDA FOR MONTHLY MEETINGS OF THE COUNCIL

Agenda for the regular meeting
of the municipal Council of the Township of Potton
Monday, December 5, 2022

1. OPENING OF THE MEETING
2. ADOPTION OF THE AGENDA
3. FIRST QUESTION PERIOD
4. ADOPTION OF MINUTES FROM NOVEMBER 2021
5. CURRENT AFFAIRS AND DELIBERATIONS

5.1 GENERAL ADMINISTRATION
5.1.1 General mandate granted for professional legal services;
5.1.2 Closing of the town office during the holidays;
5.1.3 Appointment of elected officials responsible for committees and areas of expertise;
5.1.4 Amendments to bylaw number 2022-487 decreeing capital expenditures for the purchase of land and a loan of $350 000;
5.1.5 Authorization to sign – Federal funding application for the round barn;

5.2 FINANCES
5.2.1 Authorization to renew the general insurance policy covering the Municipality;
5.2.2 Reimbursement to the working capital;
5.2.3 Financial allocation – promotion and development of the territory;
5.2.4 Issuance of a corporate credit cardin the name of the Public Works Director;
5.2.5 Payment of invoice – for non-budgeted expenses (multi-functional building);
5.2.6 Payment of invoice – for non- budgeted expenses (dek field hockey);
5.2.7 Payment of invoice – Filtrum;
5.2.8 Payment of invoice – Turco;
5.2.9 Payment of invoice – Sentiers Boréals;
5.2.10 Payment of invoice – Raw water intake;
5.2.11 Payment of invoice – FNX;
5.2.12 Payment of invoice – GBI;
5.2.13 Payment of invoice – GCM Electric.
5.2.14 Payment of invoce – Les services EXP inc.

5.3 PERSONNEL
5.3.1 Adoption of the revised salary grid;
5.3.2 End of probationary period and enrolment of Sylvain Lamontagne in the Municipality’s group insurance program;

5.4 MATERIAL, EQUIPMENT AND SUPPLIES
5.4.1 Authorization to renew the contract for the maintenance and support of PG Solutions applications;

5.5 PROPERTIES AND RENTED SPACES
5.5.1 Trail project – Owl’s Head Sector;
5.5.2 Municipal infrastructure rental policy;
5.5.3 Drainage work – rainwater from buildings located in the Missisquoi River North Park, sector André-Gagnon;
5.5.4 Boum Architecture – Expansion of the service building at the Missisquoi River North park, sector André-Gagnon;
5.5.5 Awarding of the contract for the dredging project at the Vale Perkins municipal wharf;

5.6 PUBLIC SAFETY
5.6.1 Sinister service agreement with the Red Cross;
5.6.2 Analysis of the need for a new pumper-tanker;
5.6.3 Sale of fire and civil security service (SSIC) breathing equipment;

5.7 TRANSPORT AND ROADS
5.7.1 Acceptance of subcontractors for snow removal contracts;

5.8 PUBLIC HYGIENE
5.8.1 Deposit of the report on the measurement of septic tanks in 2022;
5.8.2 Purchase of a variable speed drive for the Owl’s Head raw water pumping station;
5.9 HEALTH AND WELL-BEING

5.10 TOWN PLANNING AND DEVELOPMENT
5.10.1 Contribution for Park Fees: Lots 6 404 030 and 6 454 558 – Subdivision Project;
5.10.2 Lot 6 395 158, 101 ch l’Aéroport, derogatory subdivision as to width, average width and average depth;
5.10.3 Lots 5 554 797 and 5 555 194, Joseph-Blanchet Street; parking development derogatory as to the percentage of occupancy of the front parking lot, the number of accesses and the distance separating them;
5.10.4 Lot 6 508 390, Leadville Road, Construction of a residence in SPAIP-7;
5.10.5 Toponymy – 4 streets u development Brière (Ch de la traversée and Lafond sector);
5.10.6 Toponymy – 1 street under construction – Lot 6 428 108 by Isavic inc. (Étang-sugarloaf road sector);
5.10.7 Acceptance of a proposed settlement in the litigation between the Municipality of the Township of Potton and C&G Ducharme inc. regarding forestry work on lot 5 554 126 ch. Bellevue;
5.10.8 Addition of clarification regarding the length of White road, which is included in the list of public and private roads recognized by the municipality after approval by the Potton fire prevention department regarding access for firefighting equipment, as presented in Appendix 3 of By-law 2001-295 regarding the conditions for issuing construction permits;

5.11 CULTURE AND LEISURE
5.11.1 Awarding of the contrat for the Sundays in the park;
6. NOTICE OF MOTION
6.1 By-law number 2022-488 determining the tax rates and tariffs for the fiscal year 2023 and fixing the conditions of collection;
6.2 By-law number 2022-484-A to decree the conditions of employment of municipal employees;
6.3 By-law number 2001-291-BJ amending by-law 2001-291;

7. ADOPTION OF BYLAWS
7.1 Draft bylaw number 2022-488 determining the tax rates and tariffs for the fiscal year 2023 and to set the conditions of collection;
7.2 Draft by-law number 2022-484-A decreeing the conditions of employment of municipal employees;
7.3 Draft by-law number 2001-291-BJ amending by-law 2001-291;
8. OF BUDGETARY ACCOUNTS
8.1 List of payments made during the last month;
8.2 List of expenses incurred but not paid during the last period;
8.3 List of the variance analysis;

9. VARIA
10. SECOND QUESTION PERIOD
11. CLOSING OF THE MEETING

 

 

 

Council meetings - Dates and notes

Monthly meetings 2022 – 1st Monday of the month (except as noted) at 7:00 p.m.

  • January 13
  • February 7
  • March 7
  • April 4
  • May 2
  • June 6
  • July 4
  • August 1st
  • Tuesday, September 6 — (Monday, September 5th: Labor Day)
  • October 4
  • November 7
  • December 5

All decisions and filing made by Council at a public meeting are written in the minutes of the meeting. The minutes are published three working days after the meeting in draft form; they must be adopted by Council at the next meeting in order to be final. The adopted minutes are public documents which can be consulted and a copy of which can be obtained in person at the Town Hall, upon payment of fees for photocopies. Alternatively, they are listed and downloadable below (french only).

Audio Recordings - Other meetings 2021

Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 1
Special Session on Bid Unveiling for Hourly Rate Work – February 23, 2021 – Part 2

STRATEGIC PLAN FOR THE MANDATE 2018 - 2021

On February 5, 2018, Council adopted its strategic plan for the next four years (2018-2021); it may be downloaded here:

Strategic Plan 2018-2021

Process leading to the strategic plan

Council held a public consultation meeting, aimed at discussing the 4 years of its mandate in terms of the development of the Townships. During this consultation, each of the six councillors lead a round table of citizens in order to collate ideas, suggestions, commentaries and opinions présents. At the end of the period, the councillors presented a summary of all this to the reconvened assembly. Results are now available below:. You may also want to consult the original presentation of the mayor – see below to download the document.

Presentation of the public consultation by the Maire

Summary results from the public consultation

The public consultation held on Saturday, December 2nd at the Town Hall attracted 120 people. Others would have liked to attend, but were turned down because of the limited capacity of the room.

As a first step, the Mayor delivered a PowerPoint presentation (now available on the municipal website) in which, after focusing on economic vitality and demographics, he listed a large number of possible actions to be implemented over the next four years. Following the presentation, the six councillors chaired discussion groups which led to the identification of five priorities and topics of importance.

The five priorities identified are:

  1. Digital Inclusion: also referred to as “e-inclusion,” is a process that aims to facilitate digital accessibility for all citizens, mainly cellular phones and internet, and to transmit to them the digital skills that will allow them to make these tools a lever for their social and economic integration
  2. increase the use of the land bank of the MRC: the land bank makes it possible to match aspiring farmers with landowners according to custom agreements or lease with or without the option to purchase, partnership, transfer, start-up, mentoring
  3. provide stable child care, an important service for young families
  4. resolve the motor sport issue
  5. achieve a balance between development and conservation.

In addition to the above priorities, several other topics were discussed and selected. Without any order of priority:

  • finalize the Round Barn project,
  • preserve the services of the CLSC,
  • continue the development of the Village of Mansonville,
  • create a program of financial incentives to create jobs,
  • create a housing assistance program for young families,
  • meet the needs for public spaces,
  • inter and intra-municipal transportation,
  • the harmonious development of Owl’s Head,
  • publicize available jobs, protect landscapes,
  • limit speed on municipal roads,
  • computerize the CLSC files,
  • reduce the dichotomy between native and adopted citizens,
  • internet access to town council meetings,
  • creation of the Village-Mountain hiking trail (Owl’s Head),
  • analyze the issue of property taxes for non-profit and conservation organizations,
  • merger of our two schools.

The priorities as well as the topics selected will be used to develop the strategic development plan for the next four years. This plan will be adopted in January. Subsequently, public follow-up meetings will likely be held annually.

MEMBERS OF COUNCIL'S CODE OF ETHICS

Elected officials from the Municipality of the Township of Potton took part in a training session regarding the code of ethics on January 28th, 2022.

Were present:

Burno Côté
Cynthia Sherrer
Émilie Hébert-Larue
Francis Marcoux
André Ducharme
Christine Baudinet
Jason Ball

The municipality of Potton Township has adopted a code of ethics for council members (french only). The code of ethics contains guidelines regarding:

  • Favors, advantages and benefits
  • Communications with the staff
  • Confidentiality
  • Integrity
  • Loyalty

Minutes of Council’s meetings

2022

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2021

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance spéciale budget 2021-12-14 projet 06-01-2022 DownloadPreview
Procès-verbal 2021-12-06 projet 08-12-2021 DownloadPreview
Procès verbal séance 2021 11 15 adopté 08-12-2021 DownloadPreview
Procès-verbal 2021-10-04 adopté 17-11-2021 DownloadPreview
Procès-verbal séance spéciale 2021-09-21 adopté 27-09-2021 DownloadPreview
Procès-verbal séance 2021-09-07 adopté 15-09-2021 DownloadPreview
Procès-verbal séance 2021-08-02 adopté 17-08-2021 DownloadPreview
Procès-verbal séance 2021 07 05 adopté 17-08-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 28 adopté 07-07-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 06 15 adopté 07-07-2021 DownloadPreview
Procès-verbal séance 2021-06-07 adopté 07-07-2021 DownloadPreview
Procès-verbal 2021-05-03 adopté 09-06-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 29 adopté 05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 04 15 adopté 05-05-2021 DownloadPreview
Procès verbal séance 2021-04-06 adopté 05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 11 adopté 05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 03 04 adopté 05-05-2021 DownloadPreview
Procès-verbal 2021-03-01 adopté 05-05-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 22 adopté 03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 02 11 adopté 03-03-2021 DownloadPreview
Procès verbal 2021-02-01 adopté 03-03-2021 DownloadPreview
Procès-verbal séance extraordinaire 2021 01 19 adopté 02-02-2021 DownloadPreview
Procès-verbal 2021 01 14 adopté 02-02-2021 DownloadPreview
2020

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal 2020-12-07 adopté 02-02-2021 DownloadPreview
Procès-verbal budget 2020-12-09 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 15 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 12 22 adopté 02-02-2021 DownloadPreview
Procès-verbal séance extraordinaire 2020 11 16 adopté 09-12-2020 DownloadPreview
Procès-verbal séance 2020-11-02 adopté 09-12-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020 10 27 adopté 03-11-2020 DownloadPreview
Procès-verbal-2020-10-05 adopté 03-11-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-09-17 adopté 07-10-2020 DownloadPreview
Procès-verbal séance 2020-09-08 adopté 07-10-2020 DownloadPreview
Procès-verbal séance extraordinaire 2020-08-27 adopté 24-09-2020 DownloadPreview
Procès verbal 2020-08-03 adopté 24-09-2020 DownloadPreview
Procès-verbal 2020 07 06 adopté 05-08-2020 DownloadPreview
Procès-verbal séance spéciale 2020-06-29 adopté 09-07-2020 DownloadPreview
Procès-verbal séance spéciale 2020 06 08 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-06-01 adopté 09-07-2020 DownloadPreview
Procès-verbal 2020-05-04 adopté 03-06-2020 DownloadPreview
Procès-verbal 2020-04-06 adopté 06-05-2020 DownloadPreview
Procès-verbal 2020-03-02 adopté 08-04-2020 DownloadPreview
Procès-verbal séance spéciale 2020-02-13 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-02-03 adopté 04-03-2020 DownloadPreview
Procès-verbal 2020-01-23 séance extraordinaire adopté 06-02-2020 DownloadPreview
Procès-verbal 2020-01-13 adopté 06-02-2020 DownloadPreview
2019

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

TitleDate addedDownload
Procès-verbal séance extraordinaire 2019-12-17 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-12-05 adopté (budget) 14-01-2020 DownloadPreview
Procès-verbal 2019-12-02 adopté 14-01-2020 DownloadPreview
Procès-verbal 2019-11-04 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-18 adopté 03-12-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-11-21 adopté 03-12-2019 DownloadPreview
Procès-verbal 2019-10-28 adopté 06-11-2019 DownloadPreview
Procès-verbal 2019-10-07 adopté 06-11-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-09-23 adopté 09-10-2019 DownloadPreview
Procès-verbal 2019-09-03 adopté 09-10-2019 DownloadPreview
Procès verbal 2019-08-05 adopté 09-09-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-07-18 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-07-02 adopté 06-08-2019 DownloadPreview
Procès-verbal 2019-06-03 adopté 03-07-2019 DownloadPreview
Procès-verbal 2019-05-06 adopté 04-06-2019 DownloadPreview
Procès verbal 2019-04-01 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-18 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-04-08 adopté 07-05-2019 DownloadPreview
Procès-verbal 2019-03-14 adopté 08-04-2019 DownloadPreview
Procès-verbal 2019-03-05 adopté 03-04-2019 DownloadPreview
Procès verbal 2019-02-04 adopté 06-03-2019 DownloadPreview
Procès-verbal 2019-01-07 adopté 06-02-2019 DownloadPreview
Procès-verbal séance extraordinaire 2019-01-10 adopté 06-02-2019 DownloadPreview
2018

Legend:

Adopted (“Adopté”):          minutes approved at the next meetings, final reading

Draft (“projet”):                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:     any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                          special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2017

Legend:

Adopted:                          minutes approved at the next meetings, final reading

After meeting:                  minutes immediately after the meeting (not adopted)

Extraordinary meeting:    any meeting other than the ordinary monthly meeting on the first Monday of the month

Statutory:                         special meeting mandated by the law with a stated purpose (i.e. annual financial statements, budgets)

2016

2015

2014

2013

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