Municipality
Privacy Policy
This policy is applicable to the following website: https://potton.ca/.
Last update: May 2, 2023
Your privacy is of the utmost importance to the Municipality of the Township of Potton, which is responsible for this website.
The purpose of this privacy policy is to inform you about:
- How your personal information is collected and processed. Personal information is any information that can identify you. This includes your first and last name, your e-mail address and your IP address;
- Your rights with respect to this information;
- The person responsible for processing the personal information collected;
- The third parties to whom this information is transmitted;
- The site’s policy regarding cookies.
1. PERSONAL INFORMATION COLLECTION
We collect the following personal information:
- Last Name
- First Name
- E-mail address
- Telephone number
- Mailing Address
We gather the personal information through the collection methods described below in the “Forms and Collection Methods” and “Log Files and Cookies” sections.
2. FORMS AND COLLECTION METHODS
Your personal information is collected through the following methods:
- Newsletter registration form
- Contact Us Form
- Burn Permit Request
- Survey
The information collected is used for the following purposes:
- Transmission of information
- Statistics
- Contact
Protected by reCAPTCHA:
All forms on the Municipality of Potton website are protected by Google’s reCaptcha service. To learn more about this service, consult Google’s privacy policy and terms of use.
3. LOG FILES AND COOKIES
We collect certain information through log files and cookies. These files allow us to process statistics and traffic information, facilitate navigation and improve the service for your convenience.
A. DESCRIPTION OF THE COOKIES USED BY THE WEBSITE
This is mainly the following information:
- IP address
- Operating system
The use of such files allows us to achieve the following objectives:
- Statistical studies
B. OPPOSITION TO THE USE OF COOKIES BY THE WEBSITE
You may object to the storage of cookies by configuring your browser software.
If you decide to deactivate the cookies, you will then be able to continue browsing the site. However, any malfunction of the site caused by this manipulation cannot be considered as being of our making
4. SHARING OF PERSONAL INFORMATION
We will not sell or otherwise market the personal information we collect to third parties. However, we may share this information with third parties for the following purposes:
- Use only on the Municipality of the Township of Potton’s digital accounts (social media and newsletters).
If you do not wish to have your personal information shared with these third parties, you may object at the time of collection or at any time thereafter, as stated in the “Right to object and withdraw” section.
5. LENGTH OF TIME PERSONAL INFORMATION IS KEPT
The personal information controller will keep all personal information collected on the website’s computer systems under reasonable security conditions for a period of five years or until you object.
6. HOST OF PERSONAL INFORMATION
Our site is hosted by Siteground, which is located at the following address
SG Hosting Inc. 901 N. Pitt St, Suite 325, Alexandria, 22314 VA (USA)
Host can be contacted at the following telephone number: 1-800-828-9231.
The personal information we collect and process is transferred to the following country: United States.
7. THE PERSONAL INFORMATION CONTROLLER
A. THE PERSONAL INFORMATION CONTROLLER
The Personal information controller at the Municipality of the Township of Potton is Claire Alger. She can be contacted by email at alger.c@potton.ca or by telephone at 450 292-3313, ext. 222.
The Personal information controller is responsible for determining the purposes and means of processing personal information.
B. OBLIGATIONS OF THE PERSONAL INFORMATION CONTROLLER
The Personal information controller undertakes to protect the personal information collected, not to transmit it to third parties without your knowledge and to respect the purposes for which this information was collected.
In addition, the Personal information controller undertakes to notify you in the event of rectification or deletion of the personal information, unless this would entail disproportionate formalities, costs or steps for him/her.
In the event that the integrity, confidentiality or security of your personal information is compromised, the Personal information controller undertakes to inform you by any means.
8. RIGHT TO OBJECT AND WITHDRAW
You have the right to object to the processing of your personal information by the site (“right to object”). You also have the right to request that your personal information no longer appears, for example, in a mailing list (“right of withdrawal”). In order to object to the processing of your personal information or to request the removal of your personal information, you should write to alger.c@potton.ca to request this.
9. RIGHT OF ACCESS, RECTIFICATION AND REMOVAL
You may review, update, change or request the removal of your information by following the procedure set out below:
The user should contact the Personal information controller to request the required changes.
10. SECURITY
The personal information we collect is kept in a secure environment. The people who work for us are required to respect the confidentiality of your information.
To ensure the security of your personal information, we use the following measures:
- Secure Sockets Layer (SSL)
- Access management – person concerned
- User ID and password
- Firewalls
We are committed to maintaining a high level of privacy by incorporating the latest technological innovations to ensure the confidentiality of your information. However, since no mechanism offers maximum security, there is always a degree of risk involved when using the Internet to transmit personal information.
11. CONDITIONS FOR CHANGING THE PRIVACY POLICY
This Privacy Policy may be viewed at any time at the following address: https://potton.ca/en/municipality/privacy-policy/.
We reserve the right to change this policy to ensure compliance with applicable law.
Therefore, you are invited to consult this privacy policy regularly in order to be informed of the latest changes.